What are the responsibilities and job description for the School Financial Secretary - High School position at Kenton County School District?
Internal Transfer Deadline: August 2, 2026
TITLE: School Financial Secretary
QUALIFICATIONS:
- High school diploma
- Professional office experience involving public contact and record-keeping duties
- Experience with office computer software
- Detailed oriented and good organization skills
- Ability to communicate effectively both orally and in writing
REPORTS TO: Principal
JOB GOAL: To provide an efficient and accurate accounting system for all school financial transactions and activities
PERFORMANCE RESPONSIBILITIES:
- Be familiar with and follow written statutes, policies, and procedures related to job responsibilities
- Maintain a filing system for required documentation and records retention requirements
- Maintain and secure confidential records
- Serve as school activity fund treasurer
- Serve as the school\'s liaison between Finance, Human Resources and the school to reconcile and oversee the absence management process
- Process activity fund financial document (e.g. multiple receipt forms, purchase orders, invoices, payments for officials for athletic events, etc.)
- Maintain current W-9 forms and prepare annual payment report
- Record receipts and disbursements using computer accounting program
- Prepare daily bank deposits
- Prepare monthly bank reconciliations and ledger reports
- Prepare and distribute monthly and annual individual activity fund reports
- Prepare records for annual school financial audit
- Process district-level purchases (SBDM, grants, etc)
- Assist principal and staff with annual school budgets
- Provide guidance to school administration and staff regarding compliance with Accounting Procedures for KY School Activity Funds
- Administer and secure school store cards (Kroger, Rempke, etc)
- Support the staff in maintaining financial records related to student activities and/or events (e.g. ticket sales, yearbooks, dances, fundraisers, club activities, student projects, field trips, etc.)
- Perform such other tasks and assumes other responsibilities as requested by the principal
- Perform other duties as assigned by the supervisor
TERMS OF EMPLOYMENT:
- Elementary - 205 days, Middle & High - 215 days
- Salary Schedule: G7 as established by Classified Salary Schedule
- FLSA Status: Non-Exempt
EVALUATION: Performance of this job will be evaluated annually by the Principal