Assistant Director of Facilities

Schedule: Full-time calendar year position. The typical schedule is Monday through Friday. Additional hours, including evening and weekend hours will be required. The work schedule will vary according to the needs of the Department and Kent School.

FLSA: Exempt

Classification: Staff

Housing: No

Position Summary:

The Assistant Director of Facilities supports the Director of Facilities in the management, maintenance, and long-term stewardship of the School’s physical plant. Working in a residential boarding school environment that operates year-round, this role blends hands-on technical leadership with planning, supervision, and cross-department collaboration. The Assistant Director helps ensure that campus buildings, grounds, and systems are safe, well-maintained, compliant, and aligned with the School’s mission and operational priorities.

Essential Duties and Responsibilities

Operations & Facilities Management

• Assist in overseeing daily operations of campus facilities, including academic buildings, dormitories, faculty housing, athletic facilities, and common spaces.
• Coordinate and prioritize maintenance and repair activities across trades, ensuring timely and high-quality completion of work.
• Support the Director in maintaining the integrity of the School’s physical assets through preventative maintenance, renewal planning, and corrective repairs.
• Oversee the condition, safety, and functionality of dormitory rooms and common spaces, leading ongoing improvement initiatives while supervising the staff member(s) responsible for daily residential maintenance activities
• Perform and oversee electrical repairs and installations in accordance with state and local codes; applicants must hold a valid E-1 Electrical License and possess in-depth knowledge of electrical systems, troubleshooting, and regulatory compliance.
• Utilize and monitor the work order system to ensure workflow efficiency, documentation, and accountability.
Participate in campus-wide snow and ice removal efforts alongside facilities staff to ensure safe access to buildings, walkways, and roadways, including early mornings, evenings, weekends, or emergency response as needed.

Staff Leadership & Supervision

• Provide direct supervision and leadership to assigned facilities staff and/or lead workers.
  
• Assist with scheduling, work assignment, training, coaching, and performance feedback.
  
• Promote a positive, safe, and collaborative work environment.

Project Support & Planning

• Assist in planning and executing capital and operational projects, including renovations, system upgrades, and campus improvements.
  
• Participate in preparing RFPs, reviewing bids, coordinating vendors, and overseeing contractor work.
  
Help identify and prioritize facilities needs within budgetary and staffing constraints.

Compliance, Safety & Risk Management

• Support environmental health and safety compliance and ensure adherence to NEC standards, town, state, and federal regulations.
  
• Assist with safety training and promote safe workplace practices.
  
Participate in emergency preparedness, response planning, and after-hours coverage as required.

Collaboration & Communication

• Serve as a liaison with faculty, staff, and administrators to minimize disruption between facilities projects and campus activities.
  
• Communicate clearly and professionally with all levels of the School community.
  
Support the Director of Facilities in special projects, reporting, and strategic initiatives.

Qualifications

• Master Electrician license (or equivalent state-recognized credential).
  
• 5 years of hands-on electrical experience in residential, institutional, or commercial settings.
• 3 years of progressively responsible experience in facilities, plant operations, or building systems management.
• Demonstrated knowledge of building systems, including electrical, plumbing, HVAC, carpentry, and general maintenance.
• Bachelor’s degree in facilities management, engineering, construction management, or a related field preferred.
• Supervisory or team-lead experience in a facilities or maintenance environment.
  
• Strong organizational, problem-solving, and project coordination skills.
• Demonstrated proficiency with computers, including email, spreadsheets, work order systems, and basic office software required for scheduling, tracking projects, inventory, and reporting.
• Valid driver’s license with acceptable driving record.

The Ideal Candidate Will

• Be committed to the mission and values of an independent boarding school.
  
• Demonstrate integrity, sound judgment, and professional discretion.
  
• Communicate effectively with administrators, faculty, staff, students, and external vendors.
  
• Be adaptable, patient, and comfortable working in a fast-paced residential environment.
  
• Possess strong attention to detail with the ability to prioritize, multi-task, and manage time effectively.
  
• Be motivated to grow into increased leadership responsibility over time.

Physical Requirements

• Combination of office and field-based work.
  
• Ability to bend, stoop, reach, climb, kneel, push, pull, and lift.
  
• Ability to work outdoors in all weather conditions.
  
• Exposure to moving mechanical parts, vehicles, fumes, odors, and gases.
  
• Ability to safely operate School vehicles.

Additional Requirements:

• Successful completion of post-offer, pre-employment criminal background checks and drug test;
• Maintain punctual and regular attendance;
• Work is performed on a smoke-free campus.

Additional Information:

The essential functions and basic skills have been included in this job description. This job description is not intended to be construed as an all-inclusive list of the functions, responsibilities, skills, and abilities pertaining to the position. Additional responsibilities may be assigned by supervisors as deemed necessary. Certain responsibilities can be taken away or added depending on the situation and how the job evolves.

Kent School is committed to making equal employment opportunities available to all qualified persons. In accordance with federal, state, and local laws, we recruit, hire, promote, and evaluate all personnel without regard to race, color, religion, age, gender, ancestry, citizen status, veteran status, physical or mental handicaps, sexual orientation, or any other factors protected by law. Candidates from historically underrepresented groups are encouraged to apply.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.