Human Resources Intern

Job Summary: The Human Resources Intern is responsible for providing general administrative support to the human resources office, with a primary focus on assisting with open enrollment and special projects during the fall semester, as well as providing front desk coverage as needed.

Duties and Responsibilities:

·        Responsible for organizing and managing physical and digital files, documents, and records. This can include creating new files, labelling and categorizing documents, and ensuring that items are up to date.

·        Assist with organizing HR documents and disseminating them to employees and managers in all offices.

·        Assists with open enrollment during the fall benefits enrollment period, including preparing enrollment materials, answering employee questions, and tracking completed forms.

·        Supports special HR projects throughout the fall semester as assigned.

·        May provide front desk coverage as needed, including greeting visitors, answering phone calls, and directing inquiries to the appropriate HR team member.

·        Performs other related duties as assigned.

Qualifications:

·        Must be Bilingual in Spanish & English.

·        Reliable transportation and a valid driver's license.

·        Highly organized and able to manage multiple tasks and priorities simultaneously.

·        Must have attention to detail.

·        Ability to maintain confidential information and sign a confidentiality agreement.

·        Detail-oriented and able to identify errors or discrepancies in data or documents. Should be able to maintain accurate records and ensure that paperwork is complete.

·        Some knowledge of human resource functions.

·        Works with little supervision, strong leadership skills, and capability of working with diverse personalities.

·        Ability to handle stressful situations when they arise and make sound judgements.

·        Excellent verbal and written communication skills.

·        Exceptional attendance.

·        Proficient with Microsoft Office Suite (including Word, Excel, and PowerPoint) and the ability to learn other programs.

·        Professional attitude and appearance.

·        Currently pursuing an undergraduate degree in Human Resources, Business, Psychology, or a related field.

·        High school diploma or equivalent required.

Recommendation letters available upon request*

Essential Functions of the Job: 

·        Sits for several hours or more per day.

·        May stand and walk several hours per day.

·        Sometimes lifts and carries heavy objects.

·        Bends, stretches, reaches and twists while performing duties of the job.

·        Frequently uses fingers to operate telephone, grasp and use writing implements and papers, operate calculator and computer, and perform other job duties.

·        Must have correction vision to:

i) Complete forms and other necessary paperwork

ii) Be aware of surroundings and location of items needed

iii) Perform various job duties

·        Must have corrected hearing to listen to:

i) needs of customers in person and over the telephone

ii) needs and advice from supervisor and co-workers

iii) the environment to be aware of surroundings

·        Must be able to communicate effectively with management, coworkers, and customers, both over the phone and in person.

• ·        Must be alert and able to identify a hazard, should one occur, in order to avoid it, by correcting immediately or reporting immediately as necessary.

𝗜𝗜. 𝗘𝘅𝗲𝗿𝘁𝗶𝗼𝗻 𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀: 𝗟𝗶𝗴𝗵𝘁

Pushing:

• Negligible force to initiate and/or maintain — Constantly
• Up to 10 lbs. of force to initiate and/or maintain — Frequently
• Up to 20 lbs. of force to initiate and/or maintain — Occasionally

Pulling:

• Negligible force to initiate and/or maintain — Constantly
• Up to 10 lbs. of force to initiate and/or maintain — Frequently
• Up to 20 lbs. of force to initiate and/or maintain — Occasionally

Lifting:

• Negligible force to initiate and/or maintain — Constantly
• Up to 10 lbs. — Frequently
• Up to 20 lbs. — Occasionally

Carrying:

• Negligible force to initiate and/or maintain — Constantly
• Up to 10 lbs. — Frequently
• Up to 20 lbs. — Occasionally

𝗜𝗜𝗜. 𝗦𝗲𝗻𝘀𝗼𝗿𝘆 𝗥𝗲𝗾𝘂𝗶𝗿𝗲𝗺𝗲𝗻𝘁𝘀: 𝗟𝗶𝗴𝗵𝘁

• Hearing — Corrected to detect a minimum amplitude of 65 dB(A) for normal speaking voice at a distance of three feet.
• Vision — Corrected to 20/40
• Color Discrimination — N/A
• Taste — N/A
• Smell — N/A
• Talk — Talking with a normal voice approximates a sound pressure level of 65 dB(A)