Registrar

Registrar

Kent ISD, KCTC East

Full time, 260 day year-round position

Non-Union Hourly Classified, Grade 4

Responsible for managing all aspects of the enrollment and scheduling process specifically for Kent Career Tech Center (KCTC). Works in collaboration with other registrars on the Kent ISD campus to serve Kent County Schools and resident students with enrollment in Secondary Programs. Primary responsibilities are the maintenance of academic transcripts and records (grades) of past and current students.

Job Qualifications

• Must have graduated from high school (Associate’s or Bachelor's Degree preferred).
• Experience with student enrollment (K-12 or post-secondary) preferred.
• Skills and ability to operate a multi-line telephone and various office equipment such as a computer, multi-function copier/printer, folding machine,
• Strong interpersonal and communication skills to interact effectively with professional/classified staff, local school district personnel, the general public, and other visitors to the organization.
• Ability to interpret, comprehend, and follow oral and written instructions.
• Strong organizational skills and the ability to work independently as well as schedule and produce work in a timely manner.
• Strong technology and software application skills, including the use of Student Information Systems software (PowerSchool).
• Strong knowledge of and ability to use the Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.
• Knowledge of and experience using Google Suite applications and other web-based applications is a plus.
• Broad knowledge of Kent ISD operations and policies.
• High level of discretion and integrity.

Duties and Responsibilities:

• Forms positive relationships with local school district registrars and counselors and assists them in understanding the enrollment process.
• Ability to provide technical assistance for the online enrollment request system.
• Maintains the enrollment database and master schedule for KCTC.
• Responds to inquiries about the enrollment process from students, parents, local school district personnel, private school personnel, and homeschool parents; and provides assistance in a courteous and professional manner.
• Prepares correspondence (e.g., records, reports, letters, etc.) as related to enrollment processes and record-keeping functions, make copies, and files documents as required by policy/law and as requested by the administration.
• Enters data and log entries into the Student Management System for a variety of purposes - course requests, course changes, adds, drops, student/parent demographics, grades, etc.
• Prepares reports, extracts data, organizes data, and formats data for a variety of purposes.
• Manages grade and transcript reporting.
• Assists with event planning and coordination for a variety of events -enrollment breakfast, counselor outreach, open house, parent/teacher conferences etc.
• Participates in staff meetings and professional in-service opportunities as provided by the Kent Career Technical Center.
• Accepts additional tasks and responsibilities as assigned by the Principal or designee.

The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Alternative requirements that may be appropriate and acceptable to the School Board may be considered. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Benefits: Robust benefit package includes full medical, dental, and vision insurance; generous paid sick and vacation days; State of Michigan School Employment retirement program

Please note, due to the large number of applications, we are unable to attend to e-mail or telephone inquiries on application status.

The final candidate for this position will be required (at their cost) to furnish Kent Intermediate School District with a current Michigan State Police and FBI criminal records LiveScan check prior to our recommendation to hire.

It is the policy of the Kent ISD School Board that no student, staff member or candidate for any position in the District shall be discriminated against on the basis of race, color, national origin, creed, ancestry, age, gender/sex, sexual orientation, marital status, height, weight, veteran status, political belief or physical/mental disability which does not impair their ability to perform adequately in the individual's particular position or activity, excluded from participation in, denied the benefit of, or to be subjected to discrimination in any program or activity for which the Kent ISD School Board is responsible for or receives financial assistance from the U.S. Department of Education. The Coordinator for Title IX, Section 504, the Age Discrimination Act and Title II is: Dave Rodgers, Assistant Superintendent of Human Resources