Senior Accounts Payable Specialist

Summary
The Senior Accounts Payable Specialist plays a crucial role in processing invoices accurately and efficiently. They are responsible for verifying, coding, and processing invoices to ensure adherence to established policies and procedures while maintaining clear communication with vendors to resolve discrepancies and ensure timely payments. This team member will play an important role in developing and implementing accounts payable policies and best practices. This role will also reconcile vendor statements, enter data into the ERP system, and work with team members to ensure month-end procedures are completed in a timely manner.

Duties and Responsibilities

• Ensure accurate invoice coding and approvals in alignment with company policies and procedures.
• Validate that invoices received for each accounting period have been entered and accounted for.
• Foster and maintain strong relationships with vendors and internal stakeholders, resolving discrepancies and inquiries promptly and professionally.
• Coordinate payment processing schedules in accordance with company guidelines and vendor terms to ensure timely disbursements.
• Review sales tax amounts charged by vendors to ensure compliance with state tax requirements.
• Monitor vendor accounts to ensure timely payments and accurate records.
• Support the monthly closing process by ensuring all invoices are processed before the cutoff date and reconcile vendor statements.
• Support the Corporate Finance Manager to evaluate and enhance accounts payable procedures, implementing improvements that strengthen efficiency and internal controls.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties and Responsibilities are not comprehensive and can be changed at any time, with or without notice.

Required Experience, Education, and Qualifications

• High school diploma or equivalent; additional coursework in accounting or finance is a plus
• 3–5 years of hands-on accounts payable experience required; prior experience in the construction industry is strongly preferred
• Collaborative mindset and positive interpersonal skills, with a demonstrated ability to work effectively across teams
• Experience managing accounts payable across multiple entities or divisions, ideally within large or complex organizational structures
• Effective time management and organization skills with exceptional attention to detail.
• Valid driver’s license
• Must have reliable transportation to the workplace(s)/ job location(s)
• Ability to pass drug screening
• Must be able to work in the United States without corporate sponsorship now and in the future

Preferred Education and Experience

• Supervisory or managerial experience
• Experience with Spectrum ERP or similar
• Bilingual in English & Spanish
• Work Environment/Physical Demand

Position type, travel, and expected hours of work

• This is a full-time office position.
• Typical hours will range from 40-45 hours per week and are subject to change.

Office Location
130 60th Street SW, Grand Rapids, MI 49548

About Kent Companies
Kent Companies is a full-service concrete contractor with expertise in commercial and industrial concrete construction, mixed-use construction, multi-family housing, and a full range of concrete-related specialties. Every Kent Companies project is marked by our Four Hallmarks: Safety, Productivity, Quality, and Customer Service. We believe in providing challenging work, opportunities for professional development, and industry-leading compensation packages. And it’s all wrapped in a culture built on values and integrity. We deliver on our promises.

EEO Statement
At Kent Companies, we value a diverse, inclusive workforce, and we provide equal employment opportunity for all applicants and employees. Kent Companies does not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all employment practices and personnel actions, including but not limited to hiring, recruiting, promotions, performance evaluations, termination, and compensation decisions.

The Company will strive to ensure that all employees and prospective employees will be treated equally in regard to recruitment, employment, promotions, demotions, discipline, termination, access to benefits and training, leaves of absence, and layoffs. The Company will further ensure that its management staff is aware of the Company’s commitment to this policy and each member understands their individual role in the process of administering this plan.

Kent Companies will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship.