What are the responsibilities and job description for the Executive Personal Assistant position at Kensui?
Apply here: https://jobs.kensuifitness.com/?job=Assistant
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Executive Personal Assistant to CEO - Kensui Fitness
Location: Warsaw, Poland
Role type: Full-time
Work style: In-person / hybrid depending on tasks
Compensation: PLN 10,000–12,000 gross per month
Language: English required; Polish strongly preferred
About the Role
Kensui Fitness is looking for a highly reliable, organized, and proactive Executive Personal Assistant to support the CEO/founder with a mix of business, personal, and lifestyle tasks.
This is not a standard office assistant role and not a housekeeping role. It is a trusted support position for a busy entrepreneur, combining executive assistance, personal organization, errands, travel coordination, household coordination, and light business administration.
The ideal candidate is practical, discreet, detail-oriented, and comfortable handling many different types of tasks independently.
Responsibilities
You may help with tasks such as:
- Managing calendar, appointments, reminders, and follow-ups
- Booking flights, hotels, restaurants, doctors, events, and tickets
- Running errands around Warsaw
- Grocery shopping and basic household shopping
- Coordinating cleaners, repair people, deliveries, and service providers
- Hiring and managing a cleaning lady or other household help when needed
- Light household organization and tidying
- Basic cooking or meal prep
- Handling simple business/admin tasks for Kensui Fitness
- Researching suppliers, services, products, restaurants, travel options, or local vendors
- Managing receipts, invoices, payments, and simple records
- Coordinating with employees, freelancers, contractors, or service providers
- Helping organize documents, files, and day-to-day logistics
Deep cleaning will usually be handled by a separate cleaner, but light household support may be part of the role.
Requirements
- Based in Warsaw
- Fluent or strong English
- Polish language ability strongly preferred
- Highly reliable, punctual, and organized
- Detail-oriented and good at follow-through
- Comfortable with both business and personal tasks
- Able to use Google Calendar, Google Sheets, Gmail, WhatsApp, and basic productivity tools
- Practical problem-solver who can figure things out independently
- Discreet, trustworthy, and professional
- Comfortable running errands and coordinating household/lifestyle tasks
- Previous experience as a personal assistant, executive assistant, office assistant, household manager, hospitality worker, or operations coordinator is a plus
Ideal Candidate
You are someone who makes life easier for a busy founder. You can take vague instructions, clarify what matters, and get things done without needing constant supervision.
You are equally comfortable booking travel, following up with a supplier, organizing a cleaner, preparing a simple spreadsheet, or finding the best local option for an errand.
You are proactive, calm, trustworthy, and take pride in being useful.
Compensation
PLN 10,000–12,000 gross per month , depending on experience, availability, and skill level.
- Apply here: https://jobs.kensuifitness.com/?job=Assistant