What are the responsibilities and job description for the Counseling Secretary position at Kenowa Hills Public Schools?
POSITION: Counseling Secretary
LOCATION: Kenowa Hills High School
HOURS: 8 hrs per day, Monday – Friday (40 hrs/week; less than 44 weeks/year)
PAY RATE: Per Board Authorized Support Staff Pay Schedule.
PRIMARY RESPONSIBILITIES:
- Organize and maintain CA60 files
- Provide administrative support to the High School counseling staff as well as the Transitions Coordinator
- Assist with maintaining student academic records in student information system (Powerschool) associated with middle college, dual enrollment, KCTC and college and career preparation programs.
- Data entry including but not limited to; Updating student GPA, processing student transcripts in Parchment, facilitate college related activities (representative visits, college application waivers, college campus visits etc)
- Facilitate new student intake appointments for the counseling office
- Provide a welcoming environment to students, parents and staff accessing the counseling office
- Keep track of the MTSS PBIS programs and activities
- Support Counseling and district coordinator with 504 development and roll-out, including scheduling 504s at the coordinators' request.
- Maintain Confidentiality at all times
QUALIFICATIONS:
- Ability to manage multiple tasks/projects on an ongoing basis.
- Possesses a friendly, outgoing personality with the ability to communicate effectively and develop positive relationships with parents, students & staff.
- Ability to generate and manage a secondary class schedule
- Excellent organizational and time management skills. Detail oriented.
- Proven confidentiality, strong analytical and problem solving skills are needed.
- An Associate’s or Bachelor’s Degree and successful secretarial experience are preferred but not required.
- Must possess a sound knowledge of spelling, grammar and punctuation via written or orally.
- Ability to work independently as well as part of a team on group projects when necessary.
- The ability to work flexible hours and an excellent work attendance record is required.
- Strong computer skills and proficiency in the use of Power School and Microsoft programs.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee is frequently required to sit for extended periods, stand, walk, use hands to extended periods for keyboarding and computer functions. The employee is occasionally required to reach with hands and arms, stoop, or kneel. The employee must also be able to lift and/or move up to 25 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The work environment may be stressful during busy periods of the day or when there are deadlines to be met.
