Municipal Court Clerk

General Nature of Work

The purpose of this classification is to provide clerical support to the Municipal Court.

JOB RESPONSIBILITIES

The following duties are normal for this position.The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.Other duties may be required and assigned.

• Perform customer service functions by telephone, by mail, and in person; provide information/assistance regarding court/department activities, services, procedures, documentation, fees, case status/disposition, or other issues; distribute forms and documentation; respond to routine questions or complaints; research problems/complaints and initiate problem resolution.
  
• Receive moneys in payment of citations, fees, fines, or other fees/services; calculate appropriate fees; record transactions and issues receipts; enter payments and disposition into computer; maintain and balance cash drawer; prepare bank deposits and forwards as appropriate.
  
• Enter citations, tickets and other information into department databases; update database information; create new spreadsheets/files; purge old data as appropriate; make copies and distribute to appropriate parties; maintain copies in department manual files.
  
• Maintain departmental file system: compile documentation; prepare and sets up files, sort/organize documents, and file documents in designated order; retrieve/replace files; shred/destroy confidential or obsolete documents; conduct records maintenance activities in compliance with guidelines governing record retention.
  
• Perform general/clerical tasks, which may include making copies, send/receive faxes, distribute documentation, sort/distribute incoming mail, open/process mail, or process outgoing mail.
  
• Communicate with supervisor, City employees, the public, law enforcement, attorneys, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.
  
• Prepare, type, proofread, and/or complete various forms, payment and receipt reports, charts, graphs, spreadsheets, or other documents.
  
• Receive various forms, reports, correspondence, logs, citations, driver’s histories, bond information, incident reports, payment reports, policies, procedures, manuals, handbooks, directories, reference materials, or other documentation; review, complete, proofread, process, forward, or retain as appropriate.
  
• Operate a personal computer, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software.
  
• Perform basic maintenance of computer system and general office equipment, such as backing up data or replacing paper, ink, or toner; coordinate service/repair activities as needed.
  
• Monitor inventory of department equipment and supplies; ensure availability of adequate materials to conduct work activities; initiate orders for new/replacement materials.
  
• Maintain front of house operations and act as a liaison between the clerk’s office and the courtroom during court hours.
  
• Perform other related duties as assigned.
  

KNOWLEDGE, SKILLS, and ABILITIES

• Requires the ability to review, classify, categorize, prioritize, and/or analyze data.
  
• Ability to make discretions in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
  
• Requires the ability to apply principles of persuasion and/or influence over others in coordinating activities of a project, program, or designated area of responsibility.
  
• Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
  
• Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
  
• Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
  
• Requires the ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.
  

Requirements

MINIMUM QUALIFICATIONS

High School diploma or GED; supplemented by some experience in clerical or customer service; or any equivalent combination of education, training, and a minimum of years (2) years experience which provides the requisite knowledge, skills, and abilities for this job.

ADA Requirements: Individuals applying for the posted position must be able to perform the essential functions of the position with or without a reasonable accommodation.

Physical Requirements:This position classifies the physical exertion requirements as sedentary work involving lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

Benefits