What are the responsibilities and job description for the Office Assistant/Receptionist position at Kennedy Pier Loftus Reynolds & Brandt LLP?
Overview
Join our dynamic team as an Office Assistant/Receptionist and become one of the welcoming faces of our organization! This vibrant role combines front desk management, administrative support, and customer service to ensure our office runs smoothly and efficiently. You will be the first point of contact for visitors and clients, handling a variety of clerical and organizational tasks with enthusiasm and professionalism. If you thrive in a fast-paced environment, possess excellent communication skills, and enjoy supporting a busy office, this opportunity is perfect for you! We are committed to providing paid positions that foster growth, skill development, and a positive work atmosphere.
Duties
- Greet visitors warmly, manage check-in procedures, and direct them appropriately
- Answer multi-line phone systems promptly and courteously, practicing excellent phone etiquette
- Manage front desk operations including mail distribution, scheduling appointments, and maintaining visitor logs (note that this would be more of a secondary role when other staff are out of the office).
- Utilize Office management software and tools such as Microsoft Office, QuickBooks, and data entry systems to support daily administrative functions
- Perform clerical tasks such as filing, proofreading documents, data entry, and maintaining organized records
- Support calendar management and scheduling for attorneys to ensure efficient time management
- Assist with bookkeeping activities including basic invoicing and record keeping for financial transactions
- Transcribe legal documents or letters dictated by attorneys
Experience
- Proven office experience or administrative support background in a professional setting
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other applications
- Experience handling multi-line phone systems and providing excellent customer support over the phone or in person
- Bilingual abilities are highly desirable to serve diverse client needs effectively
- Demonstrated organizational skills with attention to detail in filing, proofreading, and data entry tasks
- Previous experience as a legal receptionist or personal assistant is a plus but not required
- Familiarity with office management practices including calendar management, bookkeeping, and time management techniques
Join us to be part of a lively environment where your organizational talents shine! We value proactive individuals who are eager to contribute their clerical expertise while delivering exceptional customer service. This paid position offers an exciting opportunity to develop your skills across various administrative functions within a supportive team.
Pay: $13.00 - $17.00 per hour
Benefits:
- Flexible schedule
- Paid time off
- Retirement plan
Education:
- High school or equivalent (Preferred)
Work Location: In person
Salary : $13 - $17