Executive Assistant

ABOUT KENNEDY CATHOLIC 

Kennedy Catholic High School is a private Catholic high school located in Burien, Washington. It is the mission of Kennedy Catholic to cultivate a diverse community of learners who encounter Christ, pursue excellence, and lead with love. 

JOB SUMMARY 

The Executive Assistant provides high-level administrative support to the President/Principal and must be highly organized and have the ability to think critically and offer solutions to problems with a high level of professionalism. This position is responsible for coordinating, scheduling, researching, compiling, and analyzing information for the President/Principal. The Executive Assistant also works closely with other members of Kennedy Catholic’s administrative team to support the smooth operation of the school including scheduling substitute teachers, developing and maintaining the school calendar and weekly schedules, and updating the daily bulletin. This position serves as a source of information for students, families, employees, the Board of Directors, and visitors and requires excellent communication and interpersonal skills. The Executive Assistant also supports the human resources functions of the school by maintaining personnel records, distributing required forms and documents, and posting jobs and supporting the hiring and onboarding process. The Executive Assistant is a trusted partner maintaining confidentiality around highly sensitive information, always exhibiting the highest level of professional integrity. This position will report to the President/Principal and is a 12-month exempt position. 

QUALIFICATIONS 

Education & Experience 

• Bachelor’s degree from a four-year college or university
• Minimum 3 years of experience working as an administrative assistant for a high-level executive, or in a position with comparable responsibilities
• Experience working in schools and/or Catholic-affiliated organizations preferred

Required Knowledge, Skills & Abilities

• Serve as a reliable and trusted partner with high integrity
• Excellent organizational skills with a keen eye for detail, impeccable follow-up skills, and the ability to manage multiple competing priorities
• Flexible, responsible, and resourceful, with strong time-management skills
• Excellent written and verbal communication skills
• Ability to communicate effectively with all school constituencies
• Timely email and calendar management, including responding to all meeting invitations and independently resolving scheduling conflicts
• Efficiently support the goals of the school in a variety of unanticipated ways
• Ability to collaborate with colleagues and constituencies from across the school community • Enthusiasm, flexibility, maturity, and a sense of humor
• Ability to maintain confidentiality and use discretion
• Demonstrated ability as a self-starter with interest in managing multiple projects simultaneously, and the ability to prioritize competing responsibilities to meet deadlines
• Commitment to working in and fostering an inclusive community
• Contribute positively to the overall morale of those within the institution
• Proficiency in data management systems and strong working knowledge of all Microsoft Office programs including Outlook Mail, Word, Excel, and PowerPoint; willingness and ability to learn additional applications as needed
• Passionate about the mission and vision of the school

Physical Demands

• Required to work in standard office and school conditions and must be able to move throughout the 3 office and school buildings with movement including, but not limited to, sit, stand, bend, stoop, reach, grab, pull, climb and descend stairs daily
• Must be able to sit or stand for extended periods of time at an office desk or within assigned areas at school
• Required to perform repetitive physical tasks such as computer keyboarding, writing and reading.
• Must be able to operate equipment necessary for the position such as, but not limited to, a computer, office equipment such as copier, scanner, phone, printer, etc.
• Be able to read a computer screen for extended periods of time
• Must be able to move or carry a variety of items including tables, chairs, boxes and equipment – using proper lifting and carrying techniques – or use equipment (carts, dollies, straps, etc.) to assist in the movement of items
• Must be able to work a varied schedule, including some evenings and weekends
• Must have the ability to travel as necessary

PRIMARY RESPONSIBILITIES

• Provides administrative support for the President/Principal, which includes coordinating appointments, meetings, events and schedule with the all-school calendar
• Writes and/or edits letters and other materials as requested
• Coordinates meetings and programs as directed
• Completes ad hoc projects at the discretion of the President/Principal
• Acts as coordinator for Human Resources responsibilities in the Business Office, including maintaining employee personnel files, assists in new employee onboarding processes and with agreement creation for returning faculty and staff
• Assists in scheduling faculty and staff training
• Maintains job descriptions and job postings for all positions and supports the hiring process for any vacancies
• Manages all substitute and leave requests for the school and arranges substitute teacher coverage
• Supports events as requested by the President/Principal (off-site and on-campus), including Back-toSchool events, Grandparents Day, Admission Events, and End-of-Year events
• Assists Advancement team as requested with community events
• Manages vendors and purchase of goods for events
• Establishes and cultivates community relations by open dialogue with all the school’s constituencies
• Actively participates in the full life of the school
• Vigorously engages in their own professional development; is a life-long learner who enhances their skills, using state-of-the-art technologies to maintain high standards of performance 4
• Is familiar with and complies with all policies and regulations as put forth in the school’s documents
• Takes all necessary and reasonable precautions to protect students, faculty, staff, equipment, materials, and facilities
• Serve as board secretary: take and distribute minutes for full board meetings
• Set up all Board related meetings, including catering and communication
• Maintains a proactive approach to anticipating the needs of the President/Principal and the administrative team, including the preparation for and scheduling of all activities.
• Schedules and coordinates leadership team meetings, manages agendas, and distributes minutes
• Other duties as assigned

COMPENSATION & BENEFITS

• Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant’s skills and prior relevant experience, degrees, and certifications. Salary is dependent upon experience, certification, and education. This position is a full-time, 12-month position with a salary range of $80,000-$90,000.
• A comprehensive package of benefits is offered, including two medical plan options, dental, vision, life, and accidental death and disability, long-term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation, and holidays.
• In-building child/dependent tuition support
• Opportunities to participate/assist with a wide array of co-curricular programs, including athletics, arts, campus ministry, and other clubs and activities for additional modest stipends
• For teachers in the first five years of their careers, we offer the opportunity to apply for affordable, innovative housing options, based on availability

TO APPLY

• Complete the application through the Office for Catholic Schools website at: https://www.applitrack.com/seattlearch/onlineapp/default.aspx?all=1
• Email cover letter and resume to apply@kennedyhs.org and mohsm@kennedyhs.org
• Applications will be reviewed on a rolling basis until the position is filled. Target start date is January 11, 2026, subject to shifting earlier depending upon availability of the candidate
• Any offer of employment is conditional upon required background check and completion of required training