Administrative Assistant - Kachemak Emergency Service Area

Under the general direction and supervision of the fire chief or their designee, the Administrative Assistant performs required administrative and accounting functions.  

1. Screens telephone and office callers by furnishing the information requested or referring the caller to the proper individual for handling when appropriate.
2. Arranges schedules, appointments and meetings for members of the administrative staff, maintains schedule of use of community room facilities.
3. Responsible for tracking accounts payable using spreadsheets, purchase orders, petty cash, monitoring budgetary accounts and submitting budget transfers.
4. Assists with entering Volunteer Responder pay sheets into the borough’s timesheet system
5. Assists the Fire Chief in preparation of annual budget drafts, applications for funding, annual fiscal reports, and statements to the borough finance department.
6. Assists Fire Chief with coordinating and confirming schedules for coverage of personnel. 
7. Assists in maintaining an effective purchasing and inventory control program including ordering, requisitioning and maintaining all items and supplies necessary to department operations. 
8. Responsible for the maintenance and organizations of a variety of departmental files, records, mail lists, manuals, and indexes to support daily administrative operations.
9. Prepares administrative correspondence and reports in areas pertaining to budget, personnel, and general administration.
10. Attends meetings of the service area board, takes minutes, maintains records, and transcribes minutes.
11. Acts as confidential assistant.

1. Other related duties as assigned.

While performing the duties of this job, the employee is frequently required to communicate orally and to use hands and fingers dexterously to operate office equipment; regularly required to sit; and occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally transport up to 30 pounds. Specific vision abilities required include close vision and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.