What are the responsibilities and job description for the Project Administrator/Accountant position at KEMRON Environmental Services, Inc.?
KEMRON Environmental Services, Inc. is an Employee-Owned company.
Summary of Position: The Project Administrator/Accountant is responsible for working closely with the Regional Manager, Project Managers, existing Project Administrator/Accountant and other staff members to provide general office/project administrative support as well as project accounting support. The position responsibilities include the facilitation of final project document edits and reproduction, review of project commitments and project accounting reports, budget estimating, client invoicing, accounts receivable and purchase orders using Dynamics software. The position requires knowledge of project accounting, as well as extensive working knowledge of Microsoft Dynamics, Word, Excel, PowerPoint, Adobe Acrobat and SharePoint. The Project Administrator/Accountant must be able to work independently as well as with multiple professionals in the office daily, and to work collaboratively with other regional office staff via Teams/telephone/email.
Essential Duties and Responsibilities:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities which are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time
KEMRON is an ESOP company offering a full benefits package which includes medical/dental/vision/life/disability/AD&D insurance, a 401(k) and the opportunity to be an employee-owner.
EEO/AA Employer/Vets/Disability
Summary of Position: The Project Administrator/Accountant is responsible for working closely with the Regional Manager, Project Managers, existing Project Administrator/Accountant and other staff members to provide general office/project administrative support as well as project accounting support. The position responsibilities include the facilitation of final project document edits and reproduction, review of project commitments and project accounting reports, budget estimating, client invoicing, accounts receivable and purchase orders using Dynamics software. The position requires knowledge of project accounting, as well as extensive working knowledge of Microsoft Dynamics, Word, Excel, PowerPoint, Adobe Acrobat and SharePoint. The Project Administrator/Accountant must be able to work independently as well as with multiple professionals in the office daily, and to work collaboratively with other regional office staff via Teams/telephone/email.
Essential Duties and Responsibilities:
- Assisting the Regional Manager and Project Managers in estimation and tracking of project budgets, preparation of proposal and project deliverables, and other tasks as needed.
- Reviewing project cost commitments and project accounting reports
- Preparing and receiving Direct Purchase Orders (POs) and processing AP vouchers against direct POs
- Receiving Indirect POs and processing AP vouchers against PO commitments
- Processing subcontract invoices against subcontract commitments
- Processing client billings and entering cost recovery
- Assisting with client invoicing and accounts receivable management
- Independently carrying out recurring office procedures including filing, QA/QC checks, employee training records maintenance, updating databases, etc.
- Provide general office support to the project team and administrative staff as needed
- Minimum 2 years of project accounting experience to include POs, AR, Client Invoicing required
- Minimum 5 years of relevant office administrative experience required
- Minimum of H.S. diploma required; additional education/training preferred
- Must be computer literate with strong working knowledge of Word, Excel, Adobe Acrobat, PowerPoint and SharePoint
- Minimum 2 years hands-on experience with accounting/project accounting software data entry and report generation; Microsoft Dynamics experience preferred
- Must be very well-organized and meticulous with details
- Ability to work occasional evening and/or weekend hours to meet tight deadlines
- Other critical skills required for this position include:
- Excellent verbal and written communication skills
- Good analytical and problem-solving skills
- Ability to work independently and with teams both in-office, in other company locations and/or project sites
- Primarily works in an office setting, with some remote work possible on a pre-arranged basis
- Office environment is comprised of offices, hallways, conference room, filing room
- Ability to bend and stoop to reach all drawers of a file cabinet
- Must have the ability to move about to accomplish tasks or move from one office area to another within an office environment; this includes traversing offices, the file archive room and hallways of approximately 50-100 steps at a time
- Prolonged periods, generally up to 2 hours at a time, sitting at a desk and working on a computer to meet job requirements
- Must be able to lift up to 15 pounds at times
- Must have ability to remain in a stationary position, often standing or sitting for up to an hour at a time to accomplish job duties
- Must have the ability to manage multiple tasks simultaneously in an efficient manner
- Must be able to assess the accuracy, neatness, and thoroughness of assigned tasks
- Ability to occasionally work after normal business hours and on weekends on an emergency and pre-arranged basis is required
- Must understand and follow KEMRON SOPs for specific task(s)
- Must be able to assess the accuracy, neatness, and thoroughness of assigned tasks
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities which are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time
KEMRON is an ESOP company offering a full benefits package which includes medical/dental/vision/life/disability/AD&D insurance, a 401(k) and the opportunity to be an employee-owner.
EEO/AA Employer/Vets/Disability