Administrative Assistant

Position Type

Classified: Non-Represented/Administrative Assistant

Date Posted

10/15/2025

Location

District Office

Closing Date

Until Filled

Additional Information: Show/Hide

Location: District Office - Teaching & Learning

Position Details: 8.0 hours/day, 7:30 - 4:30pm; 260 days/year

Pay Range: $30.65-$34.44/hour

Benefits: This position is eligible for medical, dental, vision, life, and disability insurance in accordance with the School Employee Benefits Board rules and regulations. Information about benefits offered can be found HERE. Paid time off and other benefits are offered in accordance with the Collective Bargaining Agreement with the Public School Employees of Kelso Chapter #1 found HERE.

School employees | Washington State Health Care Authority

Job Purpose
The job of Administrative Assistant - Teaching & Learning, is to provide clerical support to the Teaching & Learning Department; communicating information to staff, the public, and other district ensuring compliance with financial, legal, and administrative requirements; and providing information and/or direction as may be requested.

Essential Functions
Composes documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and ditrict personnel, the public, state officials, etc.

Evaluates situations (i.e. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

Monitors assigned activities and/or program components (e.g. education code, district requirements, program budgets and grants, critical timelines, ML student data/files, etc.) for the purpose of ensuring compliance with financial, legal, state, federal, and/or administrative requirements.

Maintains efficient and organized files, including adopted textbook library, staff development records, clock horus records, etc., for the purpose of easy retrieval of documentation and providing accurate information for payroll purposes.

Monitor and/or prepare monthly reports for Title and LAP programs, Time and Effort, and Multilanguage Learner program

Maintains records, tools, and communication through Skyward, Google, and Outlook

Processes documents and materials (e.g. schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.

Engages in regular, timely, friendly, and efficient communication, both verbal and written to all stakeholders.

Coordinates arrangements for conferences including registration, travel (flights, meals, hotels) and reimbursements.

Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.

Attends meetings, in-services/workshops for the purpose of coodinating events and providing support/taking minutes

Purchases curriculum and supplies in a fiscally responsible manner

Supports the Associate Director of Teaching & Learning for the purpose of providing assistance with her/her administrative functions

Maintains regular and consistent attendance and is punctual to assigned duties.

Exhibits a team mindset and approach with colleageus, staff, families, and communities.

Coordinates interpreter and translation support for multilingual families or students

Upholds board policies and follows administrative procedures

Assists in upholidng and enforcing school rules, administrative regulations, and board policies

Other Functions
Assists the HiCap, Ed Tech Specialist, Academic Coaches, outside consultants, BEST (Beginning Teacher Support Team), K-12 Content Teacher Leaders, Multilanguage Learner Coordinator, Interpreters, etc. for the purpose of ensuring work is accurately completed in a timely manner.

All other duties as assigned.

Minimum Qualifications
Demonstrated ability to efficiently operate all other commonly used office equipment - including ability to type 50 wpm and operate a 10 key calculator with accuracy

Demonstrated exceptional communication skills, both verbal and written

Demonstrated abilitiy and willingness to wokr as part of a team to plan and carry out events and other duties.

Formal training or experience preparing reports using spreadsheets and database software such as, but not limited to, Excel, Skyward, Google, etc.

Must possess respect, awareness and appreciation of diversity among individuals.

Must possess positive and effective human relations skills - including ability to project a friendly and caring attitude towards all patrons of the school district both by proper verbal and written business communication

Must possess ability to uphold board policies and follow administrative procedures

Demonstrated ability to respond to inquiries of staff, the public, parents and/or students for the purpose of providing information

Demonstrated ability to responsd discretely and appropriately to information provided by staff and parents

Must possess ability to handle confidential matters appropriately and ethically

Demonstrated ability to work effectively as a team member and analyze situations to define issues, draw conclusions, and determine resolutions and/or action plans

Must possess ability to be accurate, detail oriented, organized, dependable, and tactful

Demonstrated ability to use proper grammar, spelling and punctuation in written and oral communication, plus be proficient in mathematics

Demonstrated ability to perform general office procedures using standardized methods, including answering phones, filing, and efficiently maintaining accurate records and files

Demonstrated ability to utilize relevant computer programs including word processing, spreadsheet, and relational database systems

Must possess ability to multi-task with interruptions, be self-motivated toward assigned tasks, work independently with limited supervision, work well under pressure, and consistently meet required deadlines

Must possess ability to accept direction and constructive criticism

Willingness to successfully upgrade skills in order to meet changing job conditions

Neat, clean personal appearance and traits that make him/her a good role model for students; work apparel should be appropriate for a safe and professional work environment

Education/Experience
AA degree preferred and/or prior job related experience with increasing levels of responsibility; strong background in budgeting and experience with Microsoft Office Suite and Google

WORKING ENVIRONMENT

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and

significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. Must be able to lift, move, and carry 60 pounds of testing material

RESPONSIBLE TO

Director of Teaching and Learning or Designee

BARGAINING UNIT AFFILIATION

This position is non-represented

Kelso School District #458 complies with all federal rules and regulations and does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups listed in Title 36 of the United States Code. The following employee(s) has been designated to handle questions and complaints of alleged discrimination: Holly Budge, Director of Human Resources, the school district's Title VII Officer and ADA Coordinator. People of disability may request reasonable accommodation in the hiring process by contacting, Holly Budge, Director of Human Resources, 601 Crawford Street, Kelso, WA 98626 or

Inquiries regarding compliance procedures regarding students may be directed to Gunnar Guttormsen, Director of Student Services, the school district's Title IX & Section 504 Coordinator, 601 Crawford Street, Kelso, WA

KELSO SCHOOL DISTRICT IS A DRUG AND TOBACCO-FREE WORKPLACE

Salary : $31 - $34