What are the responsibilities and job description for the Administrative Assistant position at KellyMitchell Group?
Job Summary
Our client is seeking an Administrative Assistant to join their team! This position is located in San Diego, California.
Core Responsibilities
- Provide administrative support to assigned departments or leadership
- Prepare, edit, and maintain documents using Microsoft Office applications
- Answer and route incoming phone calls and greet visitors professionally
- Schedule meetings, appointments, and conference rooms
- Coordinate meetings, conferences, and special events
- Maintain financial records, reports, and other administrative documentation as required
- Manage office supplies and place orders when necessary
- Receive, sort, and distribute incoming mail and packages
- Organize and maintain physical and electronic filing systems
- Assist with special projects and additional administrative tasks as assigned
- Support team members by ensuring timely completion of administrative activities
Required Skills/Experience (Must-Haves)
- High school diploma or equivalent, Associate's degree preferred
- 0–2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong written and verbal communication skills
- Excellent organizational and time management abilities
- Ability to multitask and prioritize work in a fast-paced environment
- Strong attention to detail and accuracy
- Professional demeanor and customer service mindset
- Ability to work independently and as part of a team
Preferred Skills/Experience (Nice-to-Haves)
- Previous internship or office experience
- Experience scheduling meetings and managing calendars
- Basic knowledge of recordkeeping and office procedures
- Experience supporting multiple stakeholders
Key Competencies & Behaviors
- Organization & Scheduling Excellence – ability to manage complex calendars, logistics, and competing priorities
- Communication & Coordination – strong stakeholder alignment and consistent information flow
- Judgment & Proactive Support – anticipates needs and prioritizes activities to support execution and operational continuity
Work Environment
- Location: San Diego, CA
Compensation & Benefits
- Pay Range: The approximate pay range for this position is between $16.00 and 19.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
- Medical, Dental, & Vision Insurance Plans
- Employee-Owned Profit Sharing (ESOP)
- 401K offered
About KellyMitchell
At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.
Marketing Disclosure
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.careers.kellymitchell.com/privacy-policy
Salary : $16 - $19