What are the responsibilities and job description for the Records Coordinator position at Kelly?
Kelly, in partnership with Johnson & Johnson, is hiring a Document Archival Coordinator
Description:
The Document Archival Coordinator supports the organization’s document and records management program by organizing, storing, tracking, and archiving business records. This role ensures that records are managed in accordance with approved retention schedules, document management requirements, and applicable Standard Operating Procedures (SOPs).
The successful candidate will maintain accurate archival records, coordinate storage activities, respond to archival-related inquiries, and provide regular status updates to stakeholders.
Key Responsibilities include, but are not limited to:
Complete all required training and maintain a thorough understanding of applicable procedures, policies, and document management requirements.
Organize, sort, classify, and prepare documents for archival and storage.
Archive documents in accordance with approved records retention schedules and document management procedures.
Place documents in designated storage boxes and prepare them for on-site or off-site storage.
Track and maintain archival inventories and storage records.
Maintain accurate filing, indexing, and retrieval systems for archived records.
Follow applicable SOPs, work instructions, and company policies.
Generate and provide weekly status reports on archival activities, inventory, and project progress.
Investigate and resolve archival issues and discrepancies, and respond to stakeholder questions in a timely manner.
Communicate effectively with internal stakeholders by email, Microsoft Teams, and other communication platforms.
Respond promptly to messages and requests related to document management activities.
Maintain the confidentiality and security of company records and documentation.
Required Skills and Experience:
High school diploma or equivalent.
2 years of experience in document management, records management, filing systems, or administrative support.
Proficiency in Microsoft Excel, Outlook, Word, and Teams.
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities while maintaining attention to detail.
Experience handling confidential documents and information.
Ability to follow written procedures and work independently with minimal supervision.
Ability to lift and move document storage boxes as required.
Ability to stand, walk, bend, and perform filing activities throughout the workday.
Preferred Skills and Experience:
Associate or bachelor’s degree.
Experience with records retention programs or document archival processes.
Experience supporting regulated environments, such as pharmaceutical, healthcare, or manufacturing organizations, or quality systems.
Knowledge of document control, records management, or electronic document management systems (EDMS).