What are the responsibilities and job description for the Administrative Assistant position at Kelly?
Operations Clerk – P1 Administrative Operations Coordinator
We are seeking a highly organized, proactive, and detail-oriented Administrative Operations Coordinator to support the day-to-day operations of a growing horse breeding business. This is an excellent opportunity for someone who enjoys building processes, wearing multiple hats, and helping a startup environment become more efficient and organized.
Key Responsibilities
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly®.
You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.
We are seeking a highly organized, proactive, and detail-oriented Administrative Operations Coordinator to support the day-to-day operations of a growing horse breeding business. This is an excellent opportunity for someone who enjoys building processes, wearing multiple hats, and helping a startup environment become more efficient and organized.
Key Responsibilities
- Provide general administrative support, including filing, document management, and office organization.
- Manage monthly inventory and coordinate supply ordering.
- Assist with contract administration and maintain contract records.
- Process accounts payable, vendor invoices, and track expenses for approximately 40 vendors, including suppliers and equine veterinary services.
- Maintain spreadsheets and reports using Microsoft Excel and other business software.
- Support accounting tasks, including invoice reconciliation and expense management.
- Manage calendars, schedules, and business timelines to ensure important deadlines are met.
- Track and coordinate recurring annual obligations such as DMV registrations, property taxes, and other business-related renewals.
- Help develop, document, and improve operational systems and processes as the company continues to grow.
- Take initiative to identify opportunities for increased efficiency and organization.
- Previous administrative or office support experience is required.
- Experience with accounts payable, expense management, or basic accounting preferred.
- Contract administration experience is a plus.
- Strong Microsoft Excel skills and overall technical proficiency.
- Associate’s or Bachelor’s degree in Business Administration, Agriculture, or a related field preferred.
- Excellent organizational, time management, and communication skills.
- Self-motivated, disciplined, and able to work independently while knowing when to ask questions.
- Comfortable working in a fast-paced, startup-like environment where priorities may evolve.
- Morgan Hill
- Gilroy
- Hollister
- Salinas
- Pay rate: $30.00/hr – $35.00/hr
- Fully onsite position
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
Get a complete career fit with Kelly®.
You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.
About Kelly
Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.
Salary : $30 - $35