What are the responsibilities and job description for the Executive Administrative Assistant position at Kelly Science, Engineering, Technology & Telecom?
Kelly in partnership with Johnson and Johnson, is seeking an Executive Admin Assistant for a temporary hybrid role. The Executive Administrative Assistant III plays a vital role in supporting senior leadership and the R&D team, reporting to the Vice President, R&D Biosurgery, and working closely with the Senior Executive Assistant. This role is designed for a highly detail-oriented and proactive administrative professional who thrives in a dynamic, fast-paced environment. You’ll handle confidential matters with discretion, manage daily administrative responsibilities, and provide essential backup and overflow support to keep our team operating efficiently.
Key Duties & Responsibilities
- Calendar & Meeting Management:
- Manage complex executive calendars, resolve scheduling issues, organize internal/external meetings and conference rooms, and support overflow work.
- Administrative Support:
- Support the Vice President, the R&D leadership team, and the R&D function with administrative tasks, including ordering supplies, booking meeting rooms, onboarding (using IRIS), and ordering food for meetings.
- Travel & Expense Reports:
- Coordinate complex travel arrangements for leadership and manage expense reporting in alignment with company policy.
- Communication:
- Draft, review, and publish communications/announcements; maintain org charts and distribution lists.
- Onboarding & Events:
- Coordinate interviews, facilitate onboarding for new associates, and assist with key event logistics as needed.
- Project & Overflow Work:
- Proactively take on administrative projects, provide backup for the Senior Executive Assistant, and support other VPs as requested.
- Confidentiality:
- Manage highly confidential matters with professionalism, exercising sound judgment and discretion.
Required Experience & Education
- Education:
- High school diploma required
- Experience:
- Minimum of 5 years’ experience supporting senior executives in a fast-paced, complex environment.
- Johnson & Johnson experience preferred due to the familiarity with company systems; exceptional, highly organized external candidates will be considered.
- Software Proficiency:
- High-level skills in Microsoft Outlook, Word, Excel, Teams, PowerPoint, Skype, Concur, IRIS, and SharePoint.
Competencies:
Strong organizational and multitasking abilities, excellent problem-solving skills, independent work ethic, and outstanding verbal and written communication. Must be able to acclimate quickly and apply sound judgment under pressure
Work Model & Schedule
- Onsite in Raritan, NJ
- Generally onsite Mon–Thu but only three days required.
- Hours:
- 8:00 AM – 5:00 PM, 40-hours per week.
- Compensation:
- Starting at $58,000
Preferred Qualifications
- Experience supporting senior leadership at Johnson & Johnson strongly preferred.
- Background in R&D or Marketing helpful, but not required.
- Seeks a long-term administrative career, not a short-term entry point.
Key Relationships
- Internal: R&D and Communications senior leadership, Senior Executive Assistant, admin team, new joiners.
- External: Vendors, event/meeting resources.
If you’re an organized, proactive administrative professional who adapts quickly, values confidentiality, and seeks to support a high-performing R&D team, we invite you to apply and grow your career with us!
Salary : $58,000