Payroll Specialist

Payroll Specialist

About KBS

Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—including retail, industrial and logistics, healthcare, education, manufacturing, and more—maintain clean, efficient, and welcoming spaces that support their operations. As we continue to grow, we are looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service.

If this sounds like you, then why wait, APPLY TODAY!!

Position Summary

Supports all facets of payroll processing. Ensures payroll accuracy. Assists with employee payroll issues and related processing. Supports review and handling of claims. Performs special payroll transactions or audits.

Essential Duties and Responsibilities

Job responsibilities include but are not limited to:

• Manage employee payroll data for employee lifecycle for all hourly and salary employees
• Responsible for accuracy of payroll data for weekly and biweekly payroll processing
• Prepare and submit on demand payment requests for off cycle payroll processing daily
• Prepare and load employee supplemental pay data for weekly and biweekly payroll processing
• Audit payroll batch inputs for accuracy prior to payroll processing
• Review direct deposit rejections and coordinate rejected payments to employees and update employee data with accurate banking information
• Audit employee terminations to ensure all final data is collected and final wages are paid according to Federal/State and Local regulations
• Assist managers with payroll concerns regarding their direct reports
• Process and monitor garnishment orders
• Reconcile general ledger regarding payroll transactions
• Audit Timekeeping system for exceptions and coordinate with employees and managers on corrections and missing punch data
• Respond to employee inquiries regarding payroll issues or concerns
• Assist in year-end payroll reconciliation and W2 processing

Additional Duties and Responsibilities

Additional activities as requested by management.

Knowledge, Skills and Competencies

Knowledge:

• General payroll software – Workday and ADP preferred
• Federal/State and Local payroll regulations and requirements
• Payroll processing and wage attachment
• General Ledger and Payroll Reconciliation

Skills:

• Excellent communication oral and written skills
• Ability to process basic functions and formulas into excel or other formats
• Excellent organization and mathematical skills
• Ability to learn and navigate software, ensuring accuracy of data entries
• Strong attention to detail; able to spot check potential issues
• Use of MS software: Microsoft Word, Excel, and Outlook and calculators

Competencies:

• Influencer
• Clear communicator; use of simple language to gain needed understanding
• Team coach
• Avid learner
• Adaptability

Educational Qualifications/Job Experience Requirements

Experience Required:

• 3 years payroll experience preferred

Education:

• High school diploma/GED required (Bachelor's Degree in Accounting or related field preferred)

Working Conditions/Physical Requirements

Schedule:

• Regular weekly schedule; weekends or holidays as needed

The working conditions and physical environments described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical requirements:

• Extended periods of work seated at a desk; repetitive hand motions; prolonged use of computer; occasionally lift and carry up to 25 lbs.
• Ability to speak clearly (use of voice)
• Vision requirements include close vision, distance vision, moderate peripheral vision, depth perception and ability to adjust focus

Environment:

• Office environment generally mild to moderate conditions including varying temperatures and noise levels conducive to a busy workplace and office equipment
• Lighting varies based on building requirements and may be adjusted within reason
• Time constraints and related pressures to complete work are high

Travel: None