What are the responsibilities and job description for the Office Administrative Assistant position at Keller North America, Inc.?
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Overview
Keller is the world leader in geotechnical construction and deep foundations. With a North American presence of over 100 years, we operate as the market leader with over 50 offices throughout the US and Canada. By connecting global resources and local experience, Keller develops innovative, practical, and cost-effective solutions to geotechnical challenges. Our values of integrity, collaboration, and excellence enable us to lead the industry in providing the optimal solution for our clients.
We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to join our team in Hanover, MD. This role provides administrative support to corporate leadership and assists with coordinating meetings, special projects, and company events. The ideal candidate is a resourceful professional who thrives in a fast-paced environment, manages multiple priorities with ease, and consistently delivers exceptional customer service.
Responsibilities
- Provide administrative support to the operations and events manager and department leaders.
- Manage complex calendars, schedule meetings, and maintain department and executive meeting schedules.
- Assist with meeting logistics, including room reservations, catering, audiovisual support, agendas, and meeting materials.
- Prepare, edit, and format PowerPoint presentations, reports, correspondence, and other business documents.
- Maintain and organize SharePoint sites and departmental files.
- Serve as a liaison between internal departments, vendors, and office visitors to ensure a positive customer experience.
- Support office operations, employee engagement initiatives, and special projects as assigned.
- Assist in managing office communications and collaborate with internal teams and external vendors.
- Handle confidential information with professionalism and discretion.
- Perform additional administrative duties as assigned.
Qualifications
- Bachelor's degree preferred.
- Minimum of five years of administrative or executive support experience.
- Experience planning meetings, events, or corporate functions is strongly preferred.
- Exceptional organizational, time management, and multitasking skills.
- Strong written and verbal communication skills.
- Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams; SharePoint experience is preferred.
- Excellent proofreading and attention to detail.
- Ability to anticipate needs, solve problems independently, and manage competing priorities.
- Professional demeanor with a positive, customer-focused attitude.
- Ability to maintain confidentiality and exercise sound judgment.
- Collaborative team player with a proactive, "get-it-done" mindset.
Additional Information
Salary Range: : $22-26/hr
Actual salary will be based on a variety of factors including relevant internal and external experience, knowledge, skills, scope of job, geographical location or other factors permitted by law
Benefits
- 401(k) matching
- Health, Dental, Vision insurance
- Life insurance
- Paid time off (PTO)
- Holiday Pay
Keller is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.
Equal Employment Opportunity
Salary : $22 - $26