What are the responsibilities and job description for the Executive Assistant to Co-Founder position at Kelleher & Holland LLC?
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Position Summary
We are seeking an experienced Executive Assistant to provide high-level administrative and personal support to the Co-Owner of our law firm. This role requires exceptional professionalism, discretion, strong communication skills, and advanced proficiency with modern office and legal technologies.
Key Responsibilities
- Provide direct administrative and personal support to the Co-Owner
- Manage a complex calendar, appointments, meetings, travel, and project days
- Screen and respond to phone calls, emails, and electronic communications
- Communicate with clients on behalf of the Co-Owner and summarize key matters
- Draft, proofread, and format correspondence, engagement letters, and documents
- Transcribe voicemails and dictated messages
- Conduct internet and legal-related research as requested
- Organize files, track expenses, and manage continuing education records
- Maintain strict confidentiality and work independently
- Follow firm directives and complete additional projects as assigned
Requirements:
Required Skills & Qualifications
- 5 years of executive assistant or senior administrative experience (law firmp referred)
- Excellent written and verbal communication skills; strong proofreading ability
- Highly organized with strong time-management skills
- Typing speed of 60 WPM or higher
- Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, Teams)
- Strong working knowledge of Adobe Acrobat (PDF editing, redaction, e-signatures)
- Experience with chat/collaboration tools and cloud-based document systems
- Comfort using modern and AI-assisted productivity tools
Education
Associate or Bachelor's Degree and/or equivalent professional experience.