Compliance Clerk

Compliance Clerk

FLSA Status: Full Time / Non-Exempt
Reports To: Compliance Manager

Pay Range: $20 - $25 / hour

Job purpose

The Regulatory Compliance Clerk supports the Compliance Manager and Department by administering and maintaining regulatory compliance programs related to driver and equipment records as required by the manager. This role ensures adherence to DOT/FMCSA requirements through accurate recordkeeping, monitoring, and reporting. The position is responsible for executing established compliance processes, supporting audits, and maintaining documentation to uphold the company’s regulatory obligations.

Duties and responsibilities

• Support Compliance Manager in ensuring adherence to all applicable DOT/FMCSA and regulatory requirements.
• Maintain driver qualification (DQ) files and equipment files to ensure full compliance.
• Support drug and alcohol program administration, including testing coordination and recordkeeping.
• Assist with annual reviews (MVR, clearinghouse, compliance audits).
• Stay informed on industry regulations and communicate updates as needed.
• Registering all KTC tractors & trailers/Own/operator tractors if applicable
• Permitting tractors and or trailers were applicable annually based on state.
• Issue IFTA, HUT for all units owned and leased on.
• Overweight permit tractors with trailer combinations for NY, OH, KY if applicable.
• Tax filing and corporate tax compliance; tracking, collection, remittance.
• Responsible for staying current & disseminating information re: all industry regulations.
• Assist with all state and federal filings
• TMW set up for driver, tractor, trailer and pay to and maintain accuracy.
• Keep assets & drivers legally compliant.
• Fluent in TMW, Microsoft Office Suite, Government Websites, & other required software
• Assist with road and fuel tax reporting, entry, and audits (IFTA, HUT).
• Support vehicle registrations, permitting, and titling for company and owner-operator equipment.
• Coordinate overweight permits as required.

• Maintain and update TMW system records for drivers, tractors, trailers, and payees.
• Ensure accuracy of compliance-related data and documentation across systems.
• Conduct manifest audits and coordinate corrections with facilities.
• Travel to DMV or other agencies as needed.
• Provide professional interaction with drivers, customers, and carriers.
• Participate in riding along with drivers to gain operational insight and improve compliance understanding.
• Assist in preparing reports for management and regulatory agencies as needed.

Benefits:

• Meritain Aetna (offer two health insurance plans)
• Company Sponsored HRA card
• Colonial Supplemental Voluntary plans (accident, medical bridge, cancer & disability)
• Dental
• Vision (offer two plans)
• Life Insurance 
• ER Life Insurance, 1x annual salary
• Pet Insurance and Discount plan
• EAP- Employee Assistance Program
• Profit Share Program
• 401K and 401K match
• PTO (Paid Time Off)

Qualifications

• Associate degree in business administration or related field preferred
• Certified compliance professional preferred
• 7 years of relevant industry experience
• 5 years of management experience
• In-depth knowledge of the industry’s standards and regulations
• Exceptional knowledge of reporting procedures and record keeping.
• Analytical mind able to “see” the complexities of procedures and regulations.
• Excellent communication skills
• Team and detail oriented
• Ability to use standard office equipment: computers, phones, photocopiers, fax machines, etc.
• Valid Driver’s license.
• Must pass post-offer, pre-employment drug test and agree to companies’ drug free workplace policies.

Safety in the Workplace

• Employees should take reasonable care of their health and safety no matter where they are or what they are doing. This is especially true in the workplace, where your actions can affect both your own safety and that of others. Your cooperation in making sure you receive the proper training for your job, understand and follow the company’s health and safety policies, as well as reporting any unsafe conditions is required.

Physical requirements

• Frequently required to stand, walk, use hands/fingers, handle/feel, and reach with hands and arms.
• Must be able to read, write, talk, and hear.
• Ability to lift 20lbs.

EEO Statement

• It is the policy of Page GTC to provide equal employment opportunities to all qualified persons, and to recruit, hire, train, promote and compensate persons in all jobs without regard to race, color, religion, sex, national origin, disability, or sexual orientation.

Salary : $20 - $25