Marketing & Events Specialist

Position Summary | Part-Time | Marketing & Events Specialist  

The part-time Marketing & Events Specialist is an enthusiastic, detail-oriented, self

starter who will be reporting directly to the Director of Development and working closely 

with other key members of our team. This individual will be responsible for planning, 

organizing, and executing a variety of events, including campaign-specific events, donor 

appreciation events, fundraising events, and our signature annual event. They will also 

spearhead day-to-day design and asset management of all marketing materials for the 

organization, including program-specific marketing collateral, fliers, email/newsletter 

design and layout, videos, and social media design and copywriting. They will also support 

the mission of Keeping Families Covered by helping to generate brand awareness, deepen 

engagement, and reach new audiences through the effective use of marketing and social 

media. This role offers the opportunity to use creative, technical, organizational, and 

writing skills to support our mission and expand our impact. 

Position Location – Lake County Office  

3250 Oak Grove Road, Suite B 

Waukegan, IL 60087  

Schedule & Hours  

20-25 hours per week (overtime must be pre-approved); Required in-office time with the 

possibility of remote work for certain tasks 

Pay & Benefits  

$25.00 - $28.00 per hour; team environment; 40 hours of PTO per year; holiday events and 

other gatherings throughout the year; free coffee and snacks in office; opportunity for 

growth for the right person  

Duties and Responsibilities 

Digital Content & Graphic Design  

• Assist with planning and execution of weekly communications (social media, email, 

and print) 

• Maintain and update the Communications Calendar 

• Contribute to and lay out the quarterly e-newsletter 

• Create engaging social media posts aligned with the Communications Calendar 

• Source and write educational pieces to be used across multiple channels in an 

effort to raise awareness about the need for our work and the role we play in 

meeting that need 

• Work with the team to collect photos/videos and create content based on events, 

mobile pantry distributions, and other key points of interest 

• Report on social media analytics monthly 

Brand Management  

• Maintain a working knowledge of the Keeping Families Covered brand guidelines 

• Ensure all digital, print, and other marketing materials and communications adhere 

to the brand guidelines 

Event Planning and Strategy  

• Create and manage the calendar of events for Keeping Families Covered in 

partnership with the CEO, Board, and Events Committee 

• Budget tracking and management  

• Develop concepts, themes, and timing in alignment with organizational goals  

• Manage event execution in strategic alignment with KFC’s relationship building and 

engagement goals  

• Serve as the lead representative on the Events Committee 

• Schedule and manage all Events Committee meetings/calls, take minutes, and 

coordinate action items/follow-up tasks for committee members 

Vendor and Stakeholder Management  

• Research event locations, suppliers, and vendors, including pricing, contractual 

requirements, and attendee capacity in alignment with event requirements for 

approval by the CEO/Board/Events Committee 

• Identify and pursue cost-savings opportunities without compromising quality 

Event Promotion and Marketing  

• Seek in-kind donations from individuals and businesses that support raffles and/or 

silent auctions for our signature annual fundraisers as well as smaller scale 

fundraising events  

• Take photos that can be used for the KFC newsletter and social media posts  

• Create and schedule content according to the appropriate pre-event and post-event 

timeline 

On-Site Event Management  

• Serve as key on-site contact for private and public events 

• Oversee event setup, execution, and teardown 

• Handle any issues or emergencies that arise during the event, in partnership with 

the CEO, Board members, or senior staff members on site 

Post-Event Activities  

• Collect feedback from committee, staff, and volunteers in attendance for lessons

learned and improvement opportunities  

• Work with the Director of Development, CEO, and Board to prepare a financial 

overview of each event  

• Coordinate post-event content  

Requirements and Qualifications 

• High school diploma; Associate degree or above in marketing, communications, 

graphic design, or similar field 

• 3 years of experience in marketing or events coordination with a proven track 

record of successful execution 

• Knowledge of the mission, objectives, policies, programs, and procedures of 

Keeping Families Covered as well as the principles and practices of nonprofit 

organizations 

• Solid understanding of basic graphic design principles, social media best practices, 

the importance of proofreading work, and an ability to adhere to brand theme, 

colors, and design guidelines 

• Maintain a knowledge of our brand theme, colors, and design guidelines  

• Excellent interpersonal, organizational, communication (written and verbal), 

planning, and execution skills for collaborating with team members, vendors, and 

clients in diverse settings 

• Willingness to brainstorm new/different ideas with other team members, take 

direction from senior management, and accept constructive feedback 

• Proven experience in event marketing or event planning within hospitality, 

restaurant, hotel, or fundraising environments is highly desirable 

• Strong negotiation skills with vendors and partners to secure favorable terms for 

contracts and services 

• Demonstrated ability to manage multiple projects simultaneously with excellent 

time management and organizational skills 

• Ability to prioritize workload and develop solutions with limited supervision 

• Familiarity with budgeting processes and managing marketing/event expenses 

effectively  

• Technical proficiency in digital marketing tools (Hootsuite, Canva, Constant 

Contact, WordPress), social media platforms (Instagram, Facebook, Twitter/X, 

LinkedIn), event management software, CRM systems, and MS Office Suite  

• Prior banquet or catering experience is a plus; experience in guest services or 

hospitality roles will be advantageous