Finance, Benefits, and Payroll Coordinator

Our world-renowned “Keep Tahoe Blue” sticker is both a symbol of an increasingly important mission and an intentional, sustainability-focused lifestyle. Founded in 1957, Keep Tahoe Blue (the League to Save Lake Tahoe) is the oldest and most successful environmental organization focused on protecting and restoring Lake Tahoe’s beauty. We have a culture of trust and respect that supports and guides our decision-making and planning for the future. We have developed a thoughtful hybrid work structure that does not require employees to be in the office a certain number of days per week but empowers teams to find an in-office cadence that works for them. Please note that some positions may have more in-office requirements based on the nature of the job.

The Finance, Benefits, and Payroll Coordinator supports the financial, payroll, and human resources operations of Keep Tahoe Blue by performing accurate, timely administrative and data entry functions under the direction of the Finance Director. This role focuses on data entry for bills and routine accounting support, running payroll, assisting with employee onboarding/offboarding, and helping ensure benefits are administered accurately. The coordinator also assists the Finance Director with all aspects of the annual audit by organizing documentation, tracking requests, and supporting audit readiness activities. The position requires high attention to detail, discretion, dependability, and the ability to work smoothly in a fast-paced environment.

Essential Functions/Principal Responsibilities

Finance (Accounts Payable & Data Entry)

• Enter bills and invoices accurately and timely; maintain organized backup documentation and approvals.
• Assist with coding expenses consistently for departmental reporting, following direction from the Finance Director.
• Support credit card receipt collection and reconciliation preparation (gathering documentation, matching receipts, and flagging discrepancies).
• Maintain organized files and records to support monthly close and audit needs.
• Record and process income bi-weekly, including preparing and making deposits.
• Assist with the monthly credit card reconciliation process, ensure proper documentation/authorization, and maintain organized documentation of all receipts
• Support revenue batch entry and backup documentation with the Philanthropy team.
• Assist in classifying expenditures accurately for departmental reporting.
• Maintain organized files for monthly close and audits.

Payroll

• Run payroll accurately and on time using payroll software, following established processes and approvals.
• Prepare payroll reports and supporting documentation for review/approval; resolve routine items and escalate issues as needed.
• Maintain secure and confidential employee payroll files and documentation.

Benefits, Onboarding & Offboarding

• Assist with onboarding and offboarding processes, including collecting required forms, setting up employee records, and coordinating benefits enrollment/changes.
• Help ensure benefits are administered accurately by maintaining up-to-date records in benefits platforms and coordinating with brokers/benefits providers as directed.
• Support staff with routine benefits and payroll questions; escalate complex or sensitive issues to the Finance Director.

Annual Audit Support

• Assist the Finance Director with all aspects of the annual audit, including assembling requested documents, maintaining an audit request list, and helping ensure timely follow-up.
• Support audit readiness year-round by maintaining organized financial files and ensuring documentation is complete.

The FC will also:

• Provide seamless and timely customer service to staff, donors, board members, and other community members.

Required knowledge, skills and abilities:

• Associate or bachelor's degree preferred (accounting or related field preferred); appropriate accounting experience or certificate considered in lieu of a degree
• 1 years of experience in an accounting, payroll, finance, or administrative support role (nonprofit experience a plus).
• Meticulous attention to detail and accuracy with strong organizational skills.
• Ability to work smoothly in a fast-paced environment, strategic prioritization skills, and ability to meet deadlines.
• Proficiency with Microsoft 365 (including spreadsheets) and ability to learn new systems quickly.
• Ability to manage confidential information with discretion.
• Strong communication and customer service skills, both written and oral.

Preferred knowledge, skills and abilities:

• Experience with QuickBooks Online, Bill, Gusto or similar cloud-based finance tech
• Working knowledge of benefits systems and basic HR compliance.
• An interest and passion for environmental conservation and Keep Tahoe Blue’s mission to protect, restore, and advocate for the ecosystem health and scenic beauty of the Lake Tahoe Basin.

Keep Tahoe Blue Specific Requirements:

• Employees are occasionally required to get around the basin for meetings. Employees should have means to get around sufficiently.
• Must be able to sit or stand at a desk and use a computer for significant periods of time.
• Position requires some physical activity such as bending, stooping, lifting and carrying. Must be able to lift 25 pounds.
• Attend Keep Tahoe Blue cornerstone events as requested, such as the Annual Benefit, July 5th Cleanup, or Tahoe Forest Stewardship Day.

As a valued representative of our organization, you will:

• Be on a team that engages Tahoe’s diverse and evolving community of visitors and residents to protect Lake Tahoe by spreading awareness and taking action.
• Work at a place that promotes environmental protections and policies backed by science that ensure Tahoe is resilient in the face of the climate crisis.
• Take part in crafting resolutions to the challenges facing Tahoe that strike a balance between enjoyment today and preservation for future generations.

Keep Tahoe Blue offers many benefits, including:

• Competitive pay - we believe our employees are our most valuable asset and aim to offer a Thriving Wage.
• Medical, dental, vision, and life insurance 100% covered by the company for employees.
• IRA match up to 4% of employee's salary.
• 13 days of Vacation (increasing with tenure), paid volunteer time off plus 13 paid holidays and extra paid time off the week between 12/25 and 1/1.
• Pet friendly environment.
• Merchandise discounts.
• Awesome KTB swag and discounts on gear from our corporate partners
• A Flexible working environment that empowers employees to have life/work balance.
• And much more!

Pay range:

$27 - $29/hr DOE

Location:

Hybrid Remote in the Lake Tahoe Area

Using AI in your application (what’s OK, and what’s not)

At Keep Tahoe Blue, we believe that people — not algorithms - make the best hiring decisions. So... we hire the hard way...

EVERY resume we receive is reviewed by a real person, and every interview is scheduled and conducted by members of our team. We use AI-generated transcripts to help reduce bias in interview evaluations, ensuring that candidates are assessed based on the substance of their responses, and not just their style of delivery, and allowing our staff to be fully PRESENT for the interview, instead of hoping they catch everything in their notes. Hiring for us is VERY labor-intensive, but we are so committed to building the BEST TEAM possible that we believe the extra work is worth it.

With that, we encourage applicants to treat AI as a copilot, not an autopilot. That means using AI to polish your resume or prepare for interviewing with us, but not to fully generate documents you submit or generate answers during interviews. We value authenticity, curiosity, and thoughtful engagement, and we look forward to getting to know the REAL YOU...not the AI-generated version of you.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status. We also encourage people from differing life experiences to consider how they may be a fit for any of our positions, and encourage anyone with adjacent skills and a passion for conservation or Lake Tahoe to apply.