Accounting Clerk

JOB DESCRIPTION

Reports To: Senior Accountant

The Accounting Clerk is responsible for supporting the day-to-day financial operations of the Keener Group across its portfolio of property management, construction, and insurance entities. This role is an integral part of the accounting team, ensuring that financial transactions are accurately recorded, accounts are reconciled on a timely basis, and supporting documentation is maintained to a high standard.

This is an excellent opportunity for a detail-oriented individual looking to build a career in accounting within a growing, multi-entity real estate services organization. The right candidate will be organized, reliable, and eager to develop a broad understanding of accounting operations across multiple business lines.

WAGE/HOUR STATUS

Hourly / Non-Exempt (eligible for overtime)

DUTIES AND RESPONSIBILITIES

• Process and record accounts payable invoices, ensuring proper coding, approval, and timely payment across all entities.
• Process and record accounts receivable functions including invoicing, cash application, and follow-up on outstanding balances.
• Support team with monthly bank and account reconciliations and investigate and resolve discrepancies in a timely manner.
• Support month-end and quarter-end close processes, including preparation of journal entries and supporting schedules.
• Maintain accurate and well-organized financial records, both digital and physical, in accordance with company policy.
• Assist in the preparation of financial reports and summaries for review by the Senior Accountant and CFO.
• Help process and reconcile intercompany transactions across the group's consolidated entities.
• Assist with tracking and coding of construction job costs across active Catalyst Construction and Catalyst AC & Heat projects.
• Respond to vendor and internal inquiries regarding invoices, payments, and account activity in a professional and timely manner.
• Support year-end close and assist with preparation of documentation for external accountants and tax preparers.
• Identify opportunities to improve accounting processes, workflows, and documentation standards.
• Perform other accounting and administrative duties as assigned by the Senior Accountant or CFO.

KNOWLEDGE AND ABILITIES

• Solid understanding of basic accounting principles including debits, credits, and the general ledger.
• Proficiency in Microsoft Excel, including use of formulas, pivot tables, and data organization.
• Experience with accounting software; familiarity with QuickBooks Online or similar platforms preferred.
• Strong attention to detail and commitment to accuracy in all work product.
• Ability to manage multiple tasks and meet deadlines in a fast-paced, multi-entity environment.
• Organized and self-motivated, with the ability to work both independently and as part of a small team.
• Strong written and verbal communication skills.
• Discretion and professionalism in handling confidential financial information.

REQUIRED EDUCATION AND TRAINING

• Associate's degree or higher in Accounting, Finance, or a related field preferred; relevant work experience will be considered in lieu of a degree.
• 1 years of experience in an accounting or bookkeeping role preferred; recent graduates with strong internship or coursework experience will be considered.
• Experience working in a multi-entity or real estate environment is a plus.

TRAINING, CERTIFICATION AND ASSOCIATION MEMBERSHIPS

• Pursuit of a CPA, CMA, or other accounting certification is encouraged and supported.
• Additional training in QuickBooks, Excel, or real estate accounting is valued but not required.

PHYSICAL REQUIREMENTS

• Stand and walk or sit alternatively depending on specific needs of the day. Estimate 20% of time is spent on feet and 80% sitting at desk.

• Constant need (66% to 100% of time) to perform the following physical activities:

Writing/Typing                                   Composing correspondence, spreadsheets

Grasping/Turning                              Telephone, doorknob use

Finger Dexterity                                 Operation of office equipment

• Lifting/Carrying (paperwork, deliveries, files, miscellaneous

Over 25 pounds                                   Rarely need (less than 1% of the time)

20 – 25 pounds                                    Occasional Need (1% to 33% of the time)

Less than 20 pounds                           Frequent need (33% to 66% of the time)

Under 10 pounds                                 Constant need (66% to 100% of the time)

VISION REQUIREMENTS

• Constant need (66% to 100% of the time) to complete forms, read and review reports and a wide variety of correspondence, view computer screen. Frequently need to see small details.

HEARING REQUIREMENTS

• Constant need (66% to 100% of the time) to communicate over telephone and in person with property owners, corporate and resident management, vendors, and residents.

SPEAKING REQUIREMENTS

• Must be able to comprehend, speak, and write the English language.
• Constant need (66% to 100% of the time) to communicate over telephone and in person.

DRIVING REQUIREMENTS

• Occasional need (5% to 10% of the time) to make trips to the bank and visit sites.
• Must have a valid driver's license and automobile insurance.

WORKING ENVIRONMENT

• Indoors (100% of the time).
• Must be able to work in a fast-paced and customer service-oriented environment.
• Performs duties under pressure and meets deadlines in a timely manner.
• Works as part of a team, as well as complete assignments independently.
• Takes instructions from Senior Accountant, COO, CFO, CEO and President.
• Exercises strong analytical, organizational, and time management skills.
• Able to resolve conflict in a professional manner.
• Interacts with co-workers and on-site teams, and clients in a professional pleasant and manner.

REASONING DEVELOPMENT

• MODERATE TO HIGH. Must be able to apply principles of accounting and logical thinking to reconcile accounts, identify discrepancies, and resolve issues. Must effectively communicate findings and information to team members and management.

SAFETY RESPONSIBILITIES

• Learns and complies with all company safety rules.
• Immediately reports all unsafe conditions to Human Resources.

ADDITIONAL REQUIREMENTS

• Employees must fulfill the performance standards of this position and comply with policies, rules, and procedures of the company, including those set out in the Keener Employee Handbook, or otherwise communicated (verbally or in writing) to employees.
• This job description is intended to describe the general nature and work responsibilities of the position. This job description and the duties of this position are subject to change, modification, and addition as deemed necessary by the company. Employees are required to comply with supervisory instructions and perform other job duties, responsibilities and assignments requested by the

Regional Supervisor and/or President of Operations.

• Follow the Company’s confidentiality policy and ensure that the operations, activities and business affairs of the Company and clients are kept confidential.  You are expected to respect and maintain the confidentiality of medical information of other employees.
• May be required to assist in special projects or activities designated by company.  This may include, but not be limited to property acquisition/disposition, serving on or participating in company sponsored or sanctioned committees, organizations, functions, etc.