Broadcast Services Production Coordinator

This position is responsible for coordinating multiple activities related to the operation of Keeneland Broadcast Services Department. Duties include coordinating video production activities, seasonal staffing, scheduling, accounting, procurement, and vendor relations. The work schedule includes weekends and holidays, as necessary, and performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned, as needed.

Coordinate multiple production activities and allocate staff and equipment resources. Coordinate with Broadcast Services staff outlining project needs, schedules, and project tracking. Coordinate various elements and permissions required for projects and productions, and network commercial clearance and delivery. Create estimates, maintain project files, and process end of project invoicing. Assist, as necessary, with preparation of production budget.

Coordinate, process and submit new-hire part-time/seasonal employee paperwork to payroll department. Monitor reported time, record payroll exceptions, approve and submit payroll. Schedule resources and personnel related to broadcast, video, film and multimedia events, at Keeneland and with outside facilities.

Work with external contacts to secure equipment, satellite services, video supplies and video equipment. Request quotes from vendors, and coordinate contracts, down payments and insurance certificates. Update and distribute video production schedules and task-lists to appropriate Keeneland departments. Create and distribute event details to network production teams, when applicable. Assist with creation and distribute rundowns for race meet simulcast productions and replay shows, and sales productions. Process race meet credentials and parking for Keeneland and network production crews, as well as broadcast associated vendors and outside camera crews.

Coordinate and monitor department purchases and equipment service and repairs. Obtain estimates, order equipment and supplies, process purchase orders and vendor invoices.

Coordinate film, video and audio archives housed at Keeneland and offsite. Assist with cataloguing, storage and retrieval of media assets. Research archival libraries for various internal and external projects.

Assist with administrative duties, as necessary.

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

A four-year degree from a college or university plus a minimum of five years of related experience is required.

LANGUAGE SKILLS

Good verbal and written skills are necessary for this position as well as the ability to write promotional materials and correspondence/press releases.

COMPUTER SKILLS

Proficient in use of Microsoft Office and other computer skills to execute the duties listed above is necessary.

CERTIFICATES, LICENSES, REGISTRATIONS

A Track License is required and renewable on a yearly basis.

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to climb stairs and ladders. The employee may occasionally lift and/or move up to 100 pounds. 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.