What are the responsibilities and job description for the Project Assistant position at KCI Technologies Inc.?
Overview
Join us as we Rise to the Challenge
At KCI, we’re building an enduring community that provides unparalleled value to our employee-owners. We make our mark designing and delivering our world-class solutions, so we invest deeply in supporting and developing our team. We reward integrity and commitment, and when we do well, you do well. Our employees have the freedom to innovate, unlimited growth, a voice that matters, a lifestyle that works, and skin in the game. Achievements are shared and celebrated. As a team, we are motivated to better ourselves, each other, and the world around us.
THE COMPANY
KCI Technologies, Inc. is a 100% employee-owned engineering, consulting and construction firm serving clients throughout the United States. KCI is recognized as an industry leader, employing cutting-edge technologies, management practices and strategic growth initiatives. Employee ownership fosters an entrepreneurial spirit, encourages technical expertise, and shapes strategic planning.
KCI is currently ranked #50 on Engineering News-Record’s list of the Top 500 design firms in the nation.
KCI BENEFITS INFORMATION
We offer a competitive compensation package, family friendly benefits, a collaborative working environment, and the training, mentoring and resources you need to advance in your career.
We understand that you have choices, and we know that together we will make a great team!
KCI is committed to building a diverse and inclusive staff, and we encourage women, people of color, LGBTQ individuals, and individuals with disabilities to apply.
KCI Technologies, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Duties, Responsibilities & Other
The Project Assistant supports the planning, coordination, and execution of projects by assisting Project Managers with task coordination, schedule tracking, and day‑to‑day project activities on data center and power generation projects. This role serves as a key organizational link between project teams, technical staff, and external partners to help keep projects on track. Responsibilities include:
- Coordinate project tasks, schedules, and deliverables across disciplines and workstreams in support of project execution.
- Assist Project Managers with milestone tracking, task assignments, and follow‑up to ensure project progress and accountability.
- Maintain project plans, trackers, and role assignments to support clear communication of responsibilities and status.
- Facilitate coordination between internal teams, subconsultants, and clients, as directed by the Project Manager.
- Support document routing, reviews, and coordination of technical deliverables across project disciplines.
- Assist in ensuring compliance with KCI project management procedures, documentation standards, and quality requirements.
- Perform additional coordination and project support duties as assigned.
Specialized Skills Preferred:
- Minimum 1 year of experience supporting project coordination, scheduling, or execution in a professional services or engineering environment.
- Demonstrated ability to coordinate tasks, track schedules, and support multi‑disciplinary project teams.
- Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and Teams.
- Strong organizational and communication skills with the ability to manage competing priorities.
- Experience coordinating projects within engineering, infrastructure, energy, transportation, or land development practices.
- Familiarity with project plans, schedules, trackers, and deliverable workflows.
- Experience using project management or collaboration tools (e.g., project trackers, shared workspaces).
- Ability to proactively identify coordination issues and support timely resolution.
Qualifications
- High school diploma is required; bachelor’s degree preferred.
- Pre-employment drug screening and background check are conditions of employment. Motor vehicle checks may be required based upon position.