Production Coordinator

JOB DESCRIPTION:

·       Provide admin support across the production team

·       Manage main production documents for live events i.e., production bible, production schedules, call sheets; ensure they are up to date & communicated to all team members

·       Develop and manage, supply lists, and equipment information and needs

·       Vendor management; engage onboard and set up all new vendors. 

·       Coordinate vendor payments with the production department; ensuring all invoices are coded correctly & vendors are paid on time

·       Oversee front of house management for events, including acting as a liaison between AV teams and live emcees, and show calling

·       Participate in staff recruiting and scheduling

·       Supervise event PA’s and door personnel. Drafting break schedules & coverage

·       Manage installations and equipment or supplies for events 

·       Coordinate utilities needed or information with events staff

·       Administer all transactions on the PCard’s, ensures all receipts are filed and all expenses reconciled

·       Capture all costs in the cost tracker

·       Collect all invoices to be processed and ensure all invoices are paid on time

·       Coordinate contracts & SOWs with legal, when applicable

·       Assist with general admin duties which may include scheduling meetings, coordinating travel arrangements and shipping of items.

QUALIFICATIONS

·       Prior experience working as a production coordinator in the fashion, luxury industry is essential

·       Strong work ethic and innovative thinking

·       Exceptional verbal and written communication skills

·       Strong organizational, time-management & prioritization skills

·       Ability to work with clients and understand their needs

·       Ability to work in a team environment and actively promote and engage both colleagues and clients in open communication

·       Knowledge and understanding of the Fashion and entertainment industries, designers, creative directors and emerging style

·       Detail oriented, independently motivated and ability to follow through

·       Strong Microsoft office skills are a must, particularly Outlook, Word, Excel, and PowerPoint.

REQUIREMENTS

·       Minimum of 1-2 years of experience working either in house or with an agency in an event production role capacity

·       Undergraduate Degree

·       Worldwide travel required

ABOUT KCD:

KCD is a global leader in brand experience with offices in New York, Paris, Los Angeles and London. For more than 40 years, the agency has developed and applied its unparalleled fashion expertise while also servicing culture-driven industries across popular, luxury and community pillars.

KCD’s teams work with brands that span emerging to established, amplifying new buzz and maintaining legacy power alike. With customized creative strategies, comprehensive public relations campaigns and world-class event solutions, KCD’s precision-focused execution makes an impact across today’s most relevant channels. Always at the frontier of innovation, KCD is dedicated to a continuum of experience: Catalyzing it, creating it, and ensuring that it lasts.

Salary: $67K