What are the responsibilities and job description for the Talent Acquisition Operations Specialist position at KBS - Kellermeyer Bergensons Services, LLC?
About KBS
Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—including industrial and logistics, financial services, technology, retail, healthcare, manufacturing, and more —maintain clean, efficient and welcoming spaces that support their operations. As we continue to grow, we’re looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service.
If this sounds like you, then why wait, APPLY TODAY!
Position Summary
The Talent Acquisition Operations Specialist is responsible for supporting the Talent Acquisition team’s operational excellence. This role plays a critical part in maintaining the Paradox applicant tracking system (ATS), optimizing workflows, and ensuring a seamless candidate and recruiter experience.
Essential Duties And Responsibilities
Job responsibilities include but are not limited to:
Additional duties at the request of Management.
Knowledge
Knowledge, Skills and Competencies
Educational Qualifications/Job Experience Requirements
Working Conditions/Physical Requirements
Physical Requirements
Kellermeyer Bergensons Services (KBS) is the largest privately held provider of facility services in North America, servicing over 2 billion square feet of space daily. We help industry leaders across a wide range of key verticals—including industrial and logistics, financial services, technology, retail, healthcare, manufacturing, and more —maintain clean, efficient and welcoming spaces that support their operations. As we continue to grow, we’re looking for team members who are dedicated, reliable, and ready to contribute to a culture built on respect, opportunity, and pride in service.
If this sounds like you, then why wait, APPLY TODAY!
Position Summary
The Talent Acquisition Operations Specialist is responsible for supporting the Talent Acquisition team’s operational excellence. This role plays a critical part in maintaining the Paradox applicant tracking system (ATS), optimizing workflows, and ensuring a seamless candidate and recruiter experience.
Essential Duties And Responsibilities
Job responsibilities include but are not limited to:
- Support day-to-day operations of Paradox ATS
- Troubleshoot system issues and escalate technical concerns as needed
- Support High Volume Client Transitions
- Ensure data accuracy, compliance and proper system configuration
- Assist with integration between ATS, HRIS, and job boards
- Monitor job and candidate funnels to ensure process consistency
- Distribute and support recruiting reports and dashboards
- Audit data for job requisitions compliance and process adherence
- Support interview scheduling automation and candidate communications
- Support tracking of vendor SLAs and reporting accuracy
- Identify inefficiencies in hiring workflows and recommend improvements
- Assist with system updates enhancements and new feature rollouts
- Support audit preparation and reporting as required
Additional duties at the request of Management.
Knowledge
Knowledge, Skills and Competencies
- Working knowledge of recruitment and hiring compliance requirements
- Applicant tracking systems
- Fair employment and other Federal, State and Local employment laws
- Human Resources practices
- Strong interpersonal skills
- Exemplary written and oral communication
- Ability to manage varying priorities
- Organizational skills
- Ability to work with all levels of management
- Systems thinker with operational mindset
- Process-oriented and analytical
- Customer-service focused
- Proactive problem solver
- Highly organized with strong follow-through
Educational Qualifications/Job Experience Requirements
- 2 years of experience supporting Talent Acquisition, HR Operations, or Recruiting Operations.
- Hands-on experience administering an ATS (experience with Paradox strongly preferred).
- Strong technical aptitude and ability to learn new systems quickly.
- Advanced attention to detail and data accuracy.
- Proficiency in reporting tools and spreadsheets (Excel or Google Sheets).
- Strong communication and stakeholder support skills.
- Experience in high-volume or hourly hiring environments.
- Experience with ATS integrations and automation workflows.
- Familiarity with HRIS systems and onboarding platforms.
- Experience supporting chatbot or conversational AI hiring tools.
- Bilingual English/Spanish
- Local to the San Diego area
- Bachelor’s Degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
Working Conditions/Physical Requirements
- Regular weekly schedule; may be required to work weekends or holidays
Physical Requirements
- Extended periods of work seated at a desk; repetitive hand motions; prolonged use of computer; occasionally lift and carry up to 25 lbs.
- Ability to speak clearly (use of voice)
- Vision requirements include close vision, distance vision, moderate peripheral vision, depth perception and ability to adjust focus
- Office environment generally mild to moderate conditions including varying temperatures and noise levels
- Time constraints and related pressures to complete work are sometimes required