Office Administrator

KBE Building Corporation: Relationships Are Everything! Join our team today!! 

KBE’s relationship focus means that you can count on us to do the right thing at all times and work in the best interests of your project. We will be proactive and open in all of our communications and interactions with all members of your project team. Our clients, design partners, and trade contractors say they trust KBE to do the right thing — because we build relationships first, buildings second.

Read on to see if this is the place for you!!

At KBE, we expect the best — and reward it — with excellent compensation and benefits, challenging work, opportunities to learn and grow, and the chance to give back to our communities.

Work Life Balance:

• Paid Paternal/Maternal Leave
• Vacation, sick, and personal time
• Paid Holidays
• Floating Holidays

Health and Wellness:

• Medical and Dental Insurance (Premium cost sharing between the company and employee)
• Health Incentive Insurance Discount Employee assistance program
• Vision Care (100% company paid)

Corporate Culture:

• Annual Company Meetings, Company Fun Events, & holiday parties
  
• Quarterly Employee Photo Contests -
  with prizes!
• Company swag! Mugs, Clothing, Backpacks, and more
  
• Employee Work Anniversary Recognition
• Corporate Commitment to Philanthropy –https://kbefoundation.org/  
  and company-sponsored charitable events 
  
• KBEYOU- Focusing on our company growth with career development and training
  

Compensation:

• Competitive Salaries
• Employee Referral Bonuses
• Corporate Contributions toward Monthly Student Loan Repayment
• Reimbursement for select gym and fitness memberships
• Tuition Reimbursement
  for Work-Related Education
• Company Paid Life Insurance
• Structured Bonus Program

Position Summary:

The Office Administrator performs administrative office work for the Operations and administrative Departments. Responsibilities include, but are not limited to, assisting and supporting the KBE Project Executives.  

Key Responsibilities and Essential Functions:

Operations Support

• Coordinating operations meetings ensuring accuracy around attendees
• Meeting minutes for all Operations group meetings
• Booking Travel
• Cost Report calendar/meetings
• Field Staffing matrix
  
• Maintain Operations vacation schedule and distribute weekly
• Safety Stickers (As Needed)
• Generate reports for operations (As Needed)
• Meeting minutes for peer group meetings

Administrative Support

• Snack Inventory Management
• Food Setup for Meetings (Monthly/As needed):
  
• Friday Breakfast (Weekly):
• Birthday Cards (Monthly):
• Building Maintenance (As Needed):
• Vendor management (As Needed):
• Mailing and shipping Accounts (As Needed):
  
• Office Voicemail Box (Weekly):
  

VP Project Executive Assistance

• Daily Calendar Management
• Maintain calendars for 2 VPs 
• Timesheets (Weekly)
• Reconcile monthly credit card statements

CFO/EVP Executive Assistance

• Schedule meetings and maintain calendar when requested
• Schedule cost report meeting with CFO and Project Manager
• General administrative support and other duties as needed

Education, Experience, & Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 3 years in an administrative or support role
• MS Office suite, specifically Excel and Organizational skills
  
• Construction or similar industry experience highly preferred 
• Excellent attention to detail
• Effective interpersonal communication skills, demonstrate a high level of 
  professionalism, negotiation skills, organizational/time management skills a must

KBE Building Corporation is an Equal Opportunity/ Affirmative Action Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected Veteran status

KBE is a VEVRAA Compliant Federal Contractor.

Salary : $59,000 - $70,000