What are the responsibilities and job description for the Administrative Assistant position at Kays, St Germain, Gerardy & Co PLLC?
Company Description Kays, St Germain, Gerardy & Co PLLC is a professional services firm that provides clients with accounting, tax, and advisory support. The firm is committed to accuracy, integrity, and responsive service to individuals and businesses in its community. Team members work in a collaborative environment where attention to detail and strong client relationships are highly valued. The organization offers opportunities to develop professional skills while contributing to reliable, high-quality client service.
Role Description The Administrative Assistant is a full-time, on-site role based in Thief River Falls, MN. This position supports daily office operations, including managing incoming calls, greeting visitors, scheduling appointments, and maintaining organized filing systems (both physical and digital). The role involves preparing and processing payroll, assisting with correspondence, updating client records, assembling tax returns and supporting executives and team members with clerical and administrative tasks. The Administrative Assistant also helps coordinate meetings and ensures a professional, efficient front-office environment.
Qualifications
- Strong Administrative Assistance and Executive Administrative Assistance skills to support office operations and leadership.
- Professional Phone Etiquette and Communication skills for interacting with clients, vendors, and team members.
- Reliable Clerical Skills, including filing, data entry, document preparation, and record maintenance.
- Proficiency with common office software (e.g., Microsoft Office or equivalent) and ability to learn firm-specific systems.
- High level of accuracy, attention to detail, and ability to manage multiple tasks and deadlines.
- Demonstrated reliability, discretion, and respect for confidentiality in handling client and firm information.
- Ability to work on-site in Thief River Falls, MN and collaborate effectively with a small professional team.
- Previous experience in an administrative or office support role; experience in a professional services or accounting environment is a plus.
Pay: $20.00 - $30.00 per hour
Expected hours: 32.0 – 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $20 - $30