Justice of the Peace Court Clerk

JOB
SUMMARY: This position is in the Office of the Justice of the Peace. The Court Clerk provides legal, clerical and administrative support to the court. The Clerk prepares and submits a wide variety of legal filings, documents, and reports. This position requires a high level of trust, accountability and the ability to maintain confidential information. ESSENTIAL DUTIES AND RESPONSIBILITIES: · Maintain central docket records for all cases filed, and an index of all court judgments for cases arising in the justice court;· Prepare civil citations, failure to appear and criminal warrants, and forward them to the Constable or requesting officer for service; File and stamp all civil documents filed by any party to a lawsuit; note files electronically and manually;· Schedule hearing and trial dates; notify all parties;· Prepare witness subpoenas, dockets for hearings and trials, and courtesy and arrest warning notices;· Receive payments and issue receipts for fines and filing fees; provide payment application to defendants requesting pay-out of fines with instructions pertaining to the Collections Department and payments. OTHER NON ESSENTIAL DUTIES AND RESPONSIBILITIES: · Review and monitor cases to be sent to collection agency;· Prepare closed cases for storage;· Communicate and interact with all county offices and officials, and all law enforcement agencies;· Attend workshops and seminars on legislative updates and general training – some overnight stays required;· Performs all other related duties as assigned;· Regular attendance is required. MINIMUM QUALIFICATIONS: The qualifications listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: · Must have a high school diploma (or GED certificate)· Some college is preferred, but not required Knowledge, Skills and Abilities: · Ability to work with Microsoft Office applications such as Outlook, Word and Excel.· Must have the ability to learn computerized purchasing system.· Knowledge of Odyssey program.· Working knowledge of business machines and e-filing.· Excellent knowledge of business practices and English grammar.· Ability to communicate clearly both orally and in writing and to maintain confidentiality.· Ability to file alphabetically and numerically.· Must have excellent organizational and customer service skills.· Must be able to work with co-workers, employees and management in a pleasant, professional manner.· Must be able to work under pressure in a high volume office, produce accurate work and meet established deadlines.· Must be mature, dependable, resourceful and able to work independently.· Bilingual PHYSICAL DEMANDS: Position involves sitting at a desk or other workstation, typing, filing, making copies, standing, and communicating to other county personnel, elected officials, external agencies, and the general public. You may occasionally be required to lift up to 25 lbs.WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the non-essential functions. PRE-EMPLOYMENT REQUIREMENTS: Pre-employment requirements include a drug and alcohol test, a complete criminal background investigation, and driving record check. DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. APPLICATION AND SELECTION PROCESS: To be considered for this exceptional career opportunity, you MUST submit a Kaufman County Employment Application, Resume, and Cover Letter through the Human Resources Department webpage at https://www.kaufmancounty.net/jobs or click HERE to the employment application directly. Resumes should reflect years and months of employment, beginning/ending dates, the size of staff, and your managed budgets. Completed applications will be accepted and continually reviewed until a sufficient number of qualified applications have been received or the position is filled. So, please apply promptly! Applications will be screened, and those applications deemed best qualified will be invited to participate in an oral interview. The final candidate must be able to successfully pass a pre-employment screening process and successfully complete background and drug screening. If any accommodation is needed during the interviewing or testing process, please notify the Human Resources Department at least five days before your scheduled appointment so that we can provide reasonable accommodation. This bulletin is not a contract, neither expressed nor implied.