Operations and Administrative Coordinator

About the Position

A progressive campaign finance compliance firm is seeking a highly organized, proactive, high-integrity and detail-oriented Operations & Administrative Coordinator to support the day-to-day operations in-office in Augusta, Kansas. This role is critical to keeping our internal processes, client services, and leadership support running efficiently and accurately. It carries real financial responsibility, so accuracy, discretion, and consistent follow-through are vital. The position reports to the Practice Manager. 

This position blends office management, financial coordination, compliance support, and executive administrative assistance. The ideal candidate anticipates needs, thrives in a fast-paced environment, and takes pride in maintaining organized systems and smooth workflows.

About the Firm

The company is a remote-first campaign finance compliance firm serving a diverse portfolio of progressive political clients, including federal and state campaigns, PACs, Super PACs, 501(c)(3)s, and 501(c)(4)s. Our team provides compliance consulting, reporting, and data management services that help clients navigate the complex and fast-changing landscape of campaign finance law.  Applicants should be enthusiastic about working with primarily progressive, Democratic leaning candidates and organizations.  Additional details can be provided in later interviews.

Responsibilities

Client Financial Operations and Disbursement Approval (45%)

• Approve client wire and ACH disbursements in line with firm policy, including verbal verification of banking details.
• Before releasing any disbursement, confirm the responsible client manager has submitted both the client's written approval and the matching invoice.
• Process credit card transactions and deposits, and maintain accurate contribution and disbursement records.
• Print client checks out of Quickbooks Online.
• Prepare client invoices on a monthly basis.

Office Management (20%)

• Oversee daily office operations, supplies, equipment, and vendor relationships.
• Manage incoming mail and check deposits through digital platforms, outgoing mail, PO box collection, and check deposits.
• Maintain organized physical and electronic filing systems.
• Identify and put in place process improvements that keep the office running smoothly.
• Running errands and other off-site duties as needed.

Executive and Administrative Support (25%)

• Manage calendars and scheduling for the leadership team, resolving conflicts before they become problems.
• Prepare meeting agendas and materials, take accurate minutes, and track follow-ups and deadlines.
• Draft and manage professional correspondence, including email.
• Serve as a point of contact for internal and external communication.

Personal Support (about 10 percent)

• Provide occasional personal coordination for the leadership team, handled with discretion.
• Help with personal scheduling and time-sensitive requests.

Required Skills & Abilities

• Four or more years of handling confidential financial information, operations, or administrative support.
• Experience in a regulated, compliance, legal, or financial operations environment.
• Familiarity with QuickBooks (or similar software) and processing financial transactions.
• Advanced proficiency in Google Workspace and Microsoft Office.
• Proven discretion with sensitive and confidential information.
• Strong attention to detail and consistent process discipline, since the disbursement process depends on the same steps being followed every time.
• Strong organization and proactive problem-solving.
• Reliable transportation for mail, deposits, and errands.
• Experience managing competing priorities and effectively managing time.

We hire on experience and demonstrated skill. No specific degree is required.

What Success Looks Like

• Client disbursements go out accurately and on time, always with the required approvals and vendor verification in place.
• Confidential information is handled with steady discretion.
• You’re seen as a trusted, go-to partner who makes life easier for the team.
• Things just work — often without anyone realizing how much effort went into it.

Compensation and Benefits

• Salary range $50,000 to $60,000, based on experience.
• Full health, vision and dental benefits and a retirement plan, along with an unlimited paid time off policy.
• Full-time position. 

Equal Opportunity

We are an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or any other protected status.

How to Apply

Submit your resume, cover letter and three references. Along with your application materials, include one sentence about something you love, a quote, a book, a hobby, or a song, your choice. Applications submitted without it will not be considered.