Reports To:                Accountant for Special Programs 
Duty Days:                 238 Days
Wage/Hour Status:    Non-Exempt
Pay Grade:                 AS04

Qualifications:

College hours, high school diploma or GED

Proficient typing, word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Knowledge of budget and accounting procedures

Knowledge of and skill in the use of computer spreadsheets

10 key calculator skills

Detail oriented

Number sense

Primary Purpose:

Process financial paperwork, monitors financial codes, and budgets of department general operating funds and grant funds, preparation of department yearly budget. And assist with financial matters relating to Federal, State, Local Grants, GOF, and other revenues as they are attained.

Major Duties and Responsibilities:

1. Maintain various fiscal information, files, and records for the purpose of providing an up-to-date reference and audit trail for compliance for both general operating funds and grant funds.
2. Input all financial purchase requisitions and purchase orders.
3. Process special projects and review contract/procurement process with Purchasing Department to ensure federal EDGAR procurement guidelines are met.
4. Monitor financial codes and budgets for GOF department budgets and federal grant budgets.
5. Assist the Executive Director and Director with yearly budget preparation.
6. Compile special project financial reports.
7. Process deposits for activity fund.
8. Generate reports for payroll, personnel, finance, and grant compliance reports.
9. Coordinate financial communications with department personnel.
10. Manage simultaneous, multi-year funds to ensure grant expenditures fall within the period of obligation specific to the grant fiscal year.
11. Maintain current knowledge of state and federal grant requirements to ensure compliance.
12. Assist with funding applications and amendments generated for the federal eGrant application.
13. Reconcile 1410 account monthly and complete journal vouchers to move expenses to the appropriate grant account.
14. Able to work occasional overtime, irregular hours and during department community events, fiscal year-end close and grant year-end close.
15. Assume responsibilities for processing financial documents for all funds assigned.
16. Assist with maintaining current balances and expenditures for all funding sources assigned.
17. Assist the appropriate director or supervisor in maintaining audit trails on all financial expenditures with special revenues.
18. Assist with funding applications and amendments generated for the special revenue sources.
19. Assist the appropriate supervisor in completing reports required by the Texas Education Agency.
20. Other duties as assigned.

Equipment Used:

Personal computer, printer, copier, calculator, and fax machine.

Working conditions:

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.