What are the responsibilities and job description for the Specialist – Mailroom Services position at Katy Independent School District?
Reports to: Director of Distribution Services
Duty Days 238 Days
Wage/Hours Status: Non-Exempt
Pay Grade: AS02
Date Created: 11/2024
Qualifications:
College hours, high school diploma or GED
Successful work experience in a school setting or high-paced business environment
Expertise in mail meter, fax machine, US Postal operations and regulations preferred
Experience in word processing and spreadsheet applications
Organized and self-motivated
Excellent communication skills
Must be able and comfortable lifting to 40 pounds occasionally
Must be comfortable driving a company vehicle and retrieving mail items from various local postal offices
Primary Purpose:
Receive and distribute all postal and other hard copy mail for the Education Support Complex.
Major Duties and Responsibilities:
- Distribute incoming mail and prepare outgoing mail on established daily schedule.
- Receive, log and notify recipients regarding packages and certified mail.
- Process bulk mailings for district departments and campuses.
- Meter mail, prepare reports related to District mail, and answer questions regarding postal regulations.
- Ensure that postage meter and bulk mail postal accounts have sufficient funds for upcoming mailings, request postage meter funds as necessary.
- Coordinate use of mail room copy/fax machine, maintain supplies, and troubleshoot problems.
- Assist with implementation and monitoring of interoffice guidelines for Katy ISD employees.
- Analyze and recommend future growth needs affecting the mail room and interoffice operations.
- Research and remain educated on postal regulations and draft communications as a District resource.
- Assist with the development, implementation and monitoring of tracking procedures for packages and deliveries to ensure accountability.
- Understand and maintain a high level of confidentiality regarding the handling and distribution of District mail.
- Provide assistance on special projects requiring clerical tasks.
- Other duties as assigned.
Equipment Used:
Postage meter, personal computer, printer, fax machine.
Working Conditions:
Work with frequent interruptions, moderate lifting, stooping, bending, stretching and repetitive arms/hand motions as required to process mail and incoming packages. Frequent sitting and standing.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Benefits:
Health Insurance, Retirement Plan, Vacation & Paid Time OffSalary : $31,655 - $49,540