What are the responsibilities and job description for the Legal Assistant position at Katie Krispin Law?
Legal Assistant — Hybrid Position (St. Louis Area)
Location: Hybrid — remote day-to-day workflow, but must be located in the St. Louis area (or within reasonable driving distance) and available to attend in-person estate plan signings and occasional onsite tasks as needed.
Reports to: Attorney/Owner
About the Firm
We’re a modern, client-focused estate planning and probate law firm. Our work centers on helping individuals and families protect what matters most through thoughtful, comprehensive planning. We pride ourselves on being approachable, professional, and genuinely caring toward our clients.
We’re growing, and we’re looking for someone who wants to grow with us.
About the Role
This is a hybrid position. While most work is done remotely, you must be local and available for signings and any in-person tasks that arise.
This role is ideal for someone who loves being the organized, reliable backbone of an office. You’ll handle communication, scheduling, and follow-ups, ensuring clients always feel supported and taken care of.
You will not provide legal advice — but you will be the warm, organized voice that shapes a client’s entire experience with the firm.
Key Responsibilities
- Email Management: Monitor the firm’s main inbox, organize messages, respond or forward as appropriate, and flag priority items.
- Phone Coverage: Answer and return calls during business hours; take detailed messages; create a reassuring and professional first impression.
- Technology Use: Use the firm’s legal software and systems. Must be comfortable navigating apps, portals, and communication tools.
- Scheduling: Coordinate consultations, client meetings, and calendar updates.
- Client Follow-Up: Send or coordinate follow-ups to leads and existing clients.
- Engagement Letters & Invoicing: Prepare and send engagement agreements and invoices using firm templates and software.
- Organization: Maintain accurate communication logs and assist with light administrative tasks.
- Trust & Estate Planning Support: Attend and help prepare the materials for estate plan signings and assist with other occasional in-person needs.
Ideal Candidate
- Warm, friendly, and professional communication style.
- Dependable and responsive — the kind of person others trust to follow through.
- Comfortable with technology and willing to learn new systems. (We use Google Workspace and legal practice software, including but not limited to, Clio.)
- Strong written and verbal communication skills.
- Reliable, proactive, and able to manage deadlines independently.
- Excellent attention to detail — you catch things before they become problems.
- Able to work independently and exercise good judgment.
- Experience in a law firm, administrative role, or customer service is preferred.
Position Details
- Schedule: On-call/available during business hours (9am–5pm CST). Must be able to answer or return calls and emails promptly throughout the day.
- Compensation: Hourly rate starting at $20/hour. Additional stipend for laptop and cell phone usage.
- Employment Type: Full-time.
- Growth: Opportunity for expanded responsibilities and long-term development as the firm grows.
How to Apply
To apply, please send your resume and a brief note (2–3 sentences) explaining what draws you to this role and why you think you’d be a great fit to katie@katiekrispinlaw.com.
Base Pay: From $20.00 per hour
Work Location: Hybrid remote in Fenton, MO 63026