Office Manager and HR Administrator

Job Title: Office Manager and HR Administrator

Industry: Defense / Aerospace Manufacturing

On-site Location: Stafford, VA - 100% On-Site-No hybrid options

Salary Range: $80,000 - $90,000

Job Overview:
A fast-growing, dynamic company delivering state-of-the-art unmanned aerial systems to U.S. military forces. We are seeking an experienced and highly organized Administrative Manager to support our executive team and oversee key HR functions. This role is essential for ensuring operational excellence and providing top-tier administrative support, all while maintaining high levels of confidentiality and professionalism.

Minimum Requirements:

• Minimum of 5 years in an administrative role reporting directly to the C-Suite in a manufacturing environment
• Excellent written and verbal communication skills
• Strong time-management and organizational skills with the ability to coordinate multiple concurrent projects
• Proficiency in Microsoft Excel and office productivity tools
• Demonstrated ability to maintain confidentiality
• Experience managing budgets and expenses
• Experience developing internal processes and filing systems
• Must agree to undergo a background check and obtain a secret clearance
• Familiarity with benefits administration and HR systems
• Prior experience supporting recruitment and onboarding processes

Preferred Requirements:

• Experience in a defense or technology company
• Bachelor's degree in Administrative, HR, or other related area

Responsibilities:

• Develop and maintain internal processes for HR and administrative records
• Manage complex executive calendars, including meetings, travel, and appointment scheduling
• Coordinate and prioritize meeting requests, resolving scheduling conflicts
• Prepare and distribute executive schedules (daily, weekly, monthly)
• Organize executive meetings, prepare agendas, and follow up on action items
• Write and maintain meeting summaries and discussion records
• Assist with recruitment: job postings, resume screening, interview scheduling, and candidate communications
• Support onboarding and offboarding, including documentation compliance
• Maintain up-to-date employee records and legal documents
• Track employee attendance and leave, and prepare related reports
• Coordinate benefits administration and liaise with providers
• Respond to employee inquiries on HR policies, procedures, and benefits
• Manage travel logistics, including accommodations, transportation, and meals
• Provide general office and administrative support: documentation, spreadsheets, mailings, and database maintenance
• Uphold confidentiality and professionalism in handling sensitive information
• Perform other administrative duties as assigned

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Office management: 1 year (Required)
• HR Admin: 1 year (Required)
• Executive administrative support: 1 year (Required)

Location:

• Stafford, VA (Required)

Ability to Commute:

• Stafford, VA (Required)

Work Location: In person

Salary : $80,000 - $90,000