What are the responsibilities and job description for the HR Digital Experience Specialist position at Kastle Systems?
Overview
Join the leader in providing smarter solutions for a safer world.
We are seeking an HR Digital Experience Specialist to help shape how employees and managers interact with our core HR digital tools. In this role, you’ll be the day-to-day steward of our HR platforms including our HRIS (Dayforce), SharePoint-based intranet, and AI-powered employee-facing assistant, ensuring they are intuitive, accurate, secure, and easy to use.
This is a hands-on, individual contributor role focused on usability, adoption, and content clarity, rather than deep technical system engineering. You’ll be valued member of the HR team while also working closely with IT and external vendors to improve self-service experiences, enable data-driven insights, and ensure employees can confidently find what they need, when they need it.
If you enjoy improving digital experiences, organizing information, and helping people navigate systems with ease, this role offers a meaningful opportunity to make a company-wide impact.
Responsibilities
HRIS (Dayforce) Experience, Access & Reporting
Kastle Systems is the leader in managed security, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally. Clients span the commercial and multifamily real estate, education, and construction industries and the customers they serve. Delivering a world class customer experience drives everything we do, and Kastle’s mission is to be our customers’ best service provider and to ensure that their security the most effective, efficient and convenient. Kastle's integrated security solution, including access control, video, and remote video monitoring, significantly reduces costs and improves the critically important 24x7 performance for building owners, developers and tenants.
Equal Opportunity Statement
At Kastle, we believe that diversity makes us stronger - at work and in the world. Kastle Systems International, LLC is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, marital status, pregnancy or any other basis protected by applicable federal or state laws.
Join the leader in providing smarter solutions for a safer world.
We are seeking an HR Digital Experience Specialist to help shape how employees and managers interact with our core HR digital tools. In this role, you’ll be the day-to-day steward of our HR platforms including our HRIS (Dayforce), SharePoint-based intranet, and AI-powered employee-facing assistant, ensuring they are intuitive, accurate, secure, and easy to use.
This is a hands-on, individual contributor role focused on usability, adoption, and content clarity, rather than deep technical system engineering. You’ll be valued member of the HR team while also working closely with IT and external vendors to improve self-service experiences, enable data-driven insights, and ensure employees can confidently find what they need, when they need it.
If you enjoy improving digital experiences, organizing information, and helping people navigate systems with ease, this role offers a meaningful opportunity to make a company-wide impact.
Responsibilities
HRIS (Dayforce) Experience, Access & Reporting
- Serve as the functional administrator for the HRIS, supporting a positive experience for employees, managers, and HR partners.
- Identify opportunities to simplify workflows and enhance self-service capabilities.
- Create and maintain talent reports, dashboards, and analytics that are accurate, insightful, and accessible.
- Support data integrity through audits, validation checks, and process alignment.
- Manage user access and security roles based on established standards.
- Coordinate testing, documentation, and communications related to system updates and enhancements.
- Partner with IT and vendors to monitor integrations and resolve issues.
- Develop job aids, guides, and reference materials to support confident system use.
- Maintain the structure, navigation, and governance of the SharePoint-based intranet.
- Ensure HR and workplace content is accurate, current, and easy to find.
- Build and maintain pages, document libraries, and navigation elements using established standards.
- Support content governance practices such as templates, metadata, version control, and review cycles.
- Partner with content owners to regularly review and refresh information.
- Support internal communications published through the intranet, ensuring clarity and consistency.
- Continuously improve intranet usability based on feedback and usage insights.
- Support the effectiveness of the AI-powered employee assistant by maintaining and curating workplace knowledge sources.
- Partner with vendors to configure and improve chatbot use cases that address common employee and manager questions.
- Review usage data and feedback to identify content gaps or improvement opportunities.
- Stay up to date on practical AI applications in HR and recommend enhancements when appropriate.
- Apply AI tools thoughtfully to enhance efficiency, quality, and responsiveness in daily work and continuous improvement efforts.
- Deliver light training, job aids, and recorded resources for employees, managers, and content owners.
- Act as a go-to resource for questions related to HR digital tools and basic troubleshooting.
- Review adoption and usage metrics to help prioritize enhancements.
- Recommend and implement incremental improvements that enhance clarity, efficiency, and user experience.
- Contribute to HR projects and cross-functional initiatives as assigned.
- Bachelor’s degree in Human Resources, Information Systems, Business, or a related field.
- 3 years of experience supporting HR technology, HRIS platforms, intranets, or digital workplace tools.
- Experience administering or supporting an HRIS (Dayforce or similar), including reporting, access, or user experience support.
- Familiarity with HR data, reporting, dashboards, and data validation practices.
- Experience with data visualization tools such as Microsoft Power BI preferred.
- Hands-on experience with SharePoint (page creation, document libraries, navigation) preferred.
- Strong organizational skills and the ability to collaborate across HR, IT, and business teams.
- Comfort balancing detail-oriented work with big-picture usability and adoption goals.
- Knowledge of UX principles, information architecture, or digital analytics is a plus.
Kastle Systems is the leader in managed security, with a track record of introducing innovative technologies to serve over 460M square feet of real estate globally. Clients span the commercial and multifamily real estate, education, and construction industries and the customers they serve. Delivering a world class customer experience drives everything we do, and Kastle’s mission is to be our customers’ best service provider and to ensure that their security the most effective, efficient and convenient. Kastle's integrated security solution, including access control, video, and remote video monitoring, significantly reduces costs and improves the critically important 24x7 performance for building owners, developers and tenants.
Equal Opportunity Statement
At Kastle, we believe that diversity makes us stronger - at work and in the world. Kastle Systems International, LLC is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, marital status, pregnancy or any other basis protected by applicable federal or state laws.