What are the responsibilities and job description for the Seasonal Christmas Program Coordinator position at Karis Care Services?
Seasonal Christmas Program Coordinator
Location: Roanoke, VA
Employer: Karis Care Services
Pay: $25 per hour, plus mileage reimbursement when using a personal vehicle
Job type: Part-time, temporary/seasonal
Dates: November 1–December 30, 2026; may end earlier once all program responsibilities are completed
Work location: In person, with local travel
Spend your holiday season helping Christmas happen for seniors.
Enjoy getting out into the community, meeting people, and making things happen? This seasonal role offers variety, flexible scheduling, and the satisfaction of turning our community’s generosity into Christmas gifts for seniors who may otherwise feel forgotten. You’ll connect with local businesses and organizations, keep gifts moving, and help bring a little Christmas joy to people who need it.
Karis Care Services seeks an organized, dependable coordinator to manage the hands-on local operations of Karis Christmas for Seniors, a community gift program serving seniors in need who are isolated or may otherwise feel forgotten during the holidays.
You will independently manage gift request tag distribution, gift pickups, Excel tracking, and deliveries to participating referral organizations. This active position combines detailed recordkeeping, community interaction, and lifting and moving gifts. Some work takes place at Karis Care Services offices.
Schedule
- Approximately 20 hours per week during the first two weeks.
- Approximately 30 hours per week for the five weeks between mid-November and mid-December.
- Approximately 16 hours during Christmas week.
- Additional hours after Christmas only as needed to complete final organization and cleanup.
Workday scheduling is flexible within the operating hours of retail partners and recipient organizations to ensure timely pickups and deliveries. Some evening pickups may be required.
Responsibilities
- Distribute gift request tags and posters to public Giving Tree locations and Program Partners.
- Track tag distribution and restock locations as needed until all tags are distributed.
- Beginning Thanksgiving week, pick up gifts, record gifts collected at each location, and immediately deliver them to the appropriate referral organization.
- Accurately track and route gifts when a public Giving Tree receives gifts for multiple referral organizations.
- Provide delivery labels to each referral organization with its first gift delivery; the organization’s staff will attach the labels.
- Update the Excel spreadsheet daily to identify missing gifts.
- Work with referral organizations to resolve reported problems such as incorrect clothing sizes. Color preferences are optional, and color differences do not require correction.
- After the collection deadline, identify unfulfilled gift requests, prepare shopping lists for volunteers, and assist with shopping as needed.
- Assist with assembling and bagging final gifts and deliver them to referral organizations.
- Before the position ends, organize leftover donated items for storage or donation and put away program supplies.
Qualifications
- Excellent Excel spreadsheet management skills.
- Strong attention to detail and accurate recordkeeping.
- Excellent people skills and clear communication.
- Ability to manage work independently, meet deadlines, and follow through.
- A valid driver’s license, current auto insurance, and a reliable automobile for local pickups and deliveries.
- Ability to lift and carry up to 20 pounds.
- Availability throughout the seasonal assignment and during partner organizations’ operating hours.
Pre Employment Screening
Employment is contingent upon completion of a criminal background check and satisfactory reference checks.
How to Apply
Email your resume to Betsy Head at betsy.head@kariscompanies.com. Use the subject line “Karis Christmas Coordinator — Roanoke” . Include a brief note describing your Excel experience and availability, and tell us briefly why this position interests you.
Pay: $25.00 per hour
Expected hours: 16.0 – 30.0 per week
Work Location: In person
Salary : $25