What are the responsibilities and job description for the Experienced Legal Secretary position at Karen Donnelly Law, LLC?
Legal Secretary
Karen Donnelly Law | Ottawa, Illinois
Pay: $20.00 per hour and up, depending on experienceJob Type: Full-TimeLocation: 501 State Street, Ottawa, IL 61350
About Us
Karen Donnelly Law is seeking a dependable, organized, and motivated Legal Secretary to join our busy, fast-paced law practice. We are looking for someone who can multitask, communicate professionally with clients, and help keep daily office operations running smoothly.
The ideal candidate is detail-oriented, takes initiative, and can handle competing priorities in a demanding legal environment.
Job Responsibilities
- Answer incoming phone calls and communicate professionally with clients.
- Greet clients and assist with client meetings.
- Prepare, format, and edit legal documents using Microsoft Word.
- Assist with electronic court filing (e-filing) and maintain electronic case files.
- Handle billing, invoicing, and light bookkeeping.
- Schedule appointments and maintain calendars.
- Organize and maintain client files and legal records.
- Communicate with clients regarding appointments, documents, and routine office matters.
- Provide administrative support to the attorney and assist with the daily operations of the firm.
Qualifications
- Previous legal secretary or law office experience preferred.
- Familiarity with electronic court filing procedures.
- Proficiency in Microsoft Word.
- Experience with billing, invoicing, or basic bookkeeping.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to multitask, prioritize assignments, and meet deadlines.
- Professional demeanor and the ability to maintain client confidentiality.
- Dependability, initiative, and a strong work ethic.
The Ideal Candidate
We are looking for someone who understands that a busy law office requires organization, efficiency, flexibility, and attention to detail.
The right person will be comfortable interacting with clients, managing multiple responsibilities, and working independently without needing constant direction. We value professionalism, reliability, and someone who takes pride in their work.
Compensation
Starting at $20.00 per hour, with compensation above that amount depending on experience and qualifications.
How to Apply
Please submit your resume through Indeed for consideration.
Pay: $20.00 - $25.00 per hour
Benefits:
- Opportunities for advancement
Work Location: In person
Salary : $20 - $25