Project Admin-PMO Support, Junior level.

Company Description: KARA Consults is a professional consultancy firm specializing in project management, project scheduling, project controls, cost control, delay analysis, and construction claims across a wide range of industries. The team has deep expertise in utilities, building construction, wastewater, biotech, infrastructure, and petrochemical projects throughout North America. KARA supports clients in establishing project baselines, managing performance, and maintaining cost and schedule integrity. The firm focuses on helping organizations reduce risk, improve project delivery, and resolve complex construction and delay-related issues.

Role Description: The Project Admin-PMO Support is a full-time on-site role based in Sacramento, CA.

Responsibilities includes but not limited to :

Monthly Progress Reporting

• Coordinate and collect deliverables from work package leads

• Prepare and maintain draft reports

• Compile and consolidate all required deliverables

• Route documents for review and approval, incorporating feedback as needed

• Submit reports and follow up with both CHSRA and the DB team

• Prepare, review, and submit monthly and quarterly SBE reports

 Invoice Management

• Compile supporting documentation and attachments

• Conduct final reviews and submit invoices to CHSRA

 Monthly Progress Meetings

• Coordinate and schedule meetings

• Prepare and distribute agendas, meeting minutes, and related materials

 Onboarding, Access, and Travel Requests

• Manage PRFs and onboarding activities

• Coordinate HSR email account and badge access requests

• Process travel request forms and travel expense claims

• Follow up with the DB team and CHSRA as required

 Ad Hoc Support

• Manage SharePoint content and organization

• Draft, revise, and finalize memoranda and other documentation

• Conduct research and provide administrative support as needed

 Content Development

• Draft and revise presentations, ConOps documents, and other project-related materials

• Support research and content creation activities

Qualifications

• Strong Analytical Skills to interpret project data, identify trends, and support evidence-based decision-making.
• knowledge of Project Management and Program Management to support PMO processes and coordinate multiple initiatives.
• Effective Communication skills, including the ability to present complex information clearly in written reports and meetings.
• Familiarity with project scheduling and control methodologies and tools such as MS Project, Primavera P6, or similar is beneficial.
• Understanding of cost control, and invoicing.
• Bachelor’s degree in engineering, construction management, business, or a related field, or equivalent practical experience is preferred
• Ability to work collaboratively in a hybrid environment, manage time effectively, and adapt to changing project priorities.