What are the responsibilities and job description for the Office Manager - Landscape or Construction Industry position at Kapson LLC?
About the Company
Our client is a rapidly growing services organization in the landscape/construction sector, having scaled from $0M to $35M in revenue within the past 12 months through a combination of acquisitions and organic growth. The company is investing heavily in top talent, scalable systems, and long-term partnerships, with an aggressive goal to double in size in the near term.
This is a high-impact opportunity to join a fast-paced environment and help build the operational backbone of a scaling business.
Position Overview
The Office Manager will play a critical role in overseeing day-to-day administrative and financial operations, ensuring efficiency, accuracy, and scalability as the company continues to grow. This individual will act as a central hub across accounting, HR processes, and office operations.
Key Responsibilities
Accounting & Finance Operations
- Manage Accounts Payable (AP) and Accounts Receivable (AR) processes
- Support invoicing, collections, and vendor payments
- Assist with month-end close activities (reconciliations, reporting, coordination with finance team)
Payroll & HR Administration
- Administer payroll processing (hourly salaried employees)
- Manage new hire onboarding, including documentation and system setup
- Maintain employee records and support compliance requirements
Office & Operations Management
- Oversee office supplies, utilities, and purchasing
- Coordinate with vendors and service providers
- Maintain organized office systems and operational workflows
Administrative Support
- Serve as a key administrative partner to leadership
- Support internal communication and coordination across teams
Required Qualifications
- 3 years of experience in an Office Manager, Administrative, or Operations role
- Experience within a landscape or construction company is required
- Strong working knowledge of:
- Accounts Payable / Accounts Receivable
- Payroll administration
- Employee onboarding processes
- Highly organized with strong attention to detail and ability to multitask
- Comfortable working in a fast-paced, growth-oriented environment
Required Qualifications
- Experience with NetSuite or QuickBooks
- Exposure to month-end close processes
- Familiarity with collaboration tools such as Slack
- Bilingual (English/Spanish)
- Experience with industry-specific platforms such as Aspire or ServiceTitan
Work Environment
- Fully onsite (5 days/week)
- Collaborative, team-oriented culture with direct exposure to leadership
Compensation & Benefits
- Competitive base salary (commensurate with experience)
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off
Growth Opportunity
This role offers significant upside for someone looking to grow with a company in high-growth mode. As the organization scales, this position can evolve into broader operational or financial leadership responsibilities.
Their teams emphasize reliability, consistency, and proactive service—ensuring that every property they manage reflects the highest standards of care, curb appeal, and long-term health. They leverage modern landscape technologies and structured processes to deliver efficient, high-quality results for clients that operate at scale, including expansive networks of church campuses and commercial sites.
Kapsons is proud to partner with this organization to help identify top-tier talent capable of supporting their growth, operational excellence, and commitment to customer satisfaction.
Salary : $70,000 - $80,000