Office Manager & Events Coordinator (with Executive Support)

About the Role

We’re growing fast and looking for a high‑energy, hyper-organized Office Manager & Events Coordinator to keep our team running smoothly and our team operating at full speed. This is not a traditional EA role — it’s bigger, broader, and perfect for someone who thrives in a fast-paced startup environment where no two days look the same.

You’ll be the heartbeat of the office: keeping operations tight, planning amazing events, supporting cross‑functional projects, and partnering directly with the CEO and Leadership Team. If you love creating order, running point on a million moving pieces, and bringing people together, you’ll absolutely shine here.

What You’ll Do

Executive Support (20%)

• Own complex calendars and scheduling for the CEO and Leadership Team like a pro.

• Keep communication flowing — emails, calls, follow‑ups, all handled with precision.

• Build polished agendas, slides, and documents that make the team look great.

• Coordinate travel (domestic international) and ensure every detail is dialed in.

• Be a trusted liaison for stakeholders across the organization.

• Join key meetings and be responsible for recapping notes and key follow ups.

Office Operations & Culture (25%)

• Create a workspace people love to work in — organized, well‑stocked, and running smoothly.

• Manage vendors, equipment, supplies, and office systems like an owner.

• Welcome new hires and guests with seamless onboarding and thoughtful hospitality.

• Take the lead on office rhythms: meal orders, refreshments, inventory, and workspace organization.

• Curate memorable team gatherings, welcome gifts, holiday gifts, and appreciation items.

Events & Special Projects (30%)

• Plan and execute consumer and trade events, and meetings.

• Drive logistics for HQ visits and high-stakes leadership presentations.

• Coordinate venues, catering, materials, schedules — all the details that make events smooth and polished.

• Jump into cross-functional special projects and help push big initiatives forward.

Business Support & Cross‑Team Coordination (25%)

• Keep a pulse on consumer feedback and route issues toward fast resolution.

• Support creation of presentations, marketing materials, and communication assets.

• Work with external partners, agencies, and vendors to execute high-impact initiatives, including sending samples, meeting follow-ups, and any additional activity that will add value to the relationship.

What You Bring

• A Bachelor’s degree.

• 2–5 years in roles like office manager, EA, events coordinator, marketing support, or operations.

• A love for organization, problem solving, checklists, and keeping chaos under control.

• Excellent communication skills and a confident, polished presence.

• Ability to shift gears quickly and stay cool under pressure.

• Tech‑savvy, especially in Microsoft 365 and modern communication tools.

• A startup mindset: resourceful, proactive, and excited to build as we scale.

Why You’ll Love It Here

• You’ll play a central role in shaping our culture and operations.

• Your work will touch nearly every corner of the company; a rare opportunity to fully engage with and take part in multiple critical points of business growth.

• You’ll have huge variety, fast learning, and real ownership.

• You’ll collaborate directly with leadership and make an immediate impact.

• You’ll help build something exciting as the company grows.

Salary Range: $68k～$75k/year