Clinical Inventory and Maintenance Coordinator - College of Dental Medicine

Job Type:

Staff

Job Description:

The Clinical Inventory and Maintenance Coordinator of the Oral Health Center is responsible for the procurement and inventory management of dental supplies, equipment, and materials necessary to support clinical education and patient care within the CDM Oral Health Center. This role ensures cost-effective purchasing practices, maintains adequate inventory levels, and supports clinic functionality, including performing minor repairs, maintains clinical equipment and armamentarium to minimize operational disruptions and works efficiently with Facilities when necessary for equipment repairs.

Essential Duties and Responsibilities:

• Source, evaluate, and purchase dental supplies, instruments, and equipment in accordance with KCU CDM policies
• Establish and maintain relationships with vendors to ensure quality, pricing, and timely delivery
• Work with KCU purchasing to negotiate pricing, contracts, and service agreements where applicable
• Process purchase orders and track shipments to ensure timely receipt
• Maintain accurate inventory levels of clinical supplies and materials
• Implement inventory control systems to prevent shortages or overstocking
• Conduct regular audits and reconcile discrepancies
• Perform minor repairs, adjustments, and routine maintenance on dental clinical equipment (e.g., handpieces, delivery units, basic instruments, etc.)
• Coordinate with external vendors for major repairs and equipment servicing
• Track equipment maintenance schedules and service records
• Assist in evaluating and recommending new equipment and/or materials purchases
• Ensure purchased products meet regulatory and safety standards (e.g., OSHA, ADS guidelines)
• Maintain required documents for clinical equipment and supplies (MSDS, etc)
• Maintain proper storage and handling of clinical materials, including hazardous substances
• Support infection control protocols through appropriate supply management
• Work closely with faculty, clinic staff, and administration to assess supply and equipment needs
• Provide guidance on product selection and alternatives
• Support the activities of the Assistant Dean for Integrated Biomedical and Clinical Sciences and the CDM Executive Leadership Team
• Participate in various KCU Committees and CDM Committees as required
  
  
  

Qualifications:

• Knowledge typically obtained by a high school diploma or equivalent
• Associate’s or Bachelor’s degree in Supply Chain Management, Business Administration, or related field preferred
• Minimum of 3-5 years of experience in purchasing, procurement, or inventory management (healthcare or dental setting preferred)
• Basic mechanical aptitude with demonstrated ability to perform minor repair on dental or medical equipment
• Knowledge of inventory management and procurement processes
• Strong organizational and time management skills
• Proficiency in Microsoft Office or similar software
  
  
  

Preferred Qualifications:

• Experience in a dental clinic, dental school, or healthcare environment
• Familiarity with dental instruments, materials, and equipment
• Experience with dental supply vendors and group purchasing organizations
• Basic understanding of infection control and sterilization standards
  
  
  

Equal Opportunity Employer

KCU is committed to promoting an equal employment opportunity workplace. Equal opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without discrimination on the basis of race, color, religion, sex, age, national origin, genetic information (GINA), physical or mental disability, pregnancy, sexual orientation, gender identity, marital status, familial status, ancestry, military and/or veteran status, and/or any other status protected by applicable Federal, state or local law.

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Thank you for your interest in a career at KCU!