Accounting and Sales Processor

Field Service Office Reporting to Controller

Summary:

Responsible for accurate and timely processing of wholegoods sales documents. This position directly impacts the company financial objectives, ensuring they are met for ongoing stability and viability.

Essential Functions:

• Ensure all company values are adhered to and promoted by leading by example and participating in employee recognition programs.
• Keep sales accounting records accurate and up to date, from the source documents through the financial statements.
• Process wholegood sales paperwork accurately, professionally, and on time.
• Maintain accurate inventory by entering vendor invoices and associated costs, performing floorplan reconciliations, and working with fellow employees, vendors, or finance companies to investigate discrepancies.
• Process equipment settlements online meeting vendor deadlines, ensuring supporting documentation is in place, and posting settlement entries to each floorplan invoice.
• Process customer finance contracts, while following both internal and vendor requirements.
• Process accounting transactions through an electronic workflow and digitally store and maintain supporting documents.
• Process rental paperwork and billing.
• Thoroughly review all equipment sales paperwork for accuracy, in paper and/or electronic formats.
• Ensure warranty registrations are completed on time with vendors.
• Maintain all relevant files and supporting documents, using paperless storage methods.
• Cooperatively support other team members as needed.
• Provide support to dealership locations in ways that ensure timely and accurate transactions.
• Field questions in a way that supports location financials / accounting practices and company values.
• Provide appropriate administrative support for the Sales team.
• Provide support for business system questions and internal practices.
• Make suggestions for process improvement, as related to sales accounting. Ensure excellent communication with dealership locations and with corporate operations.

Competencies:  

• Understanding of fundamental accounting procedures: debits, credits account reconciliations.
• Familiarity with sales life cycles, commission structures, and contract terms
• Working knowledge of computer systems, including MS office and internet-based applications, accounting and data entry platforms, systems and equipment.
• Advanced command of spreadsheet tools for financial modeling and data reporting
• Strong interpersonal skills to resolve billing discrepancies with customers and collaborate seamlessly with team members. 
• Ability to prioritize processing tasks to meet strict monthly quarterly and annual closing deadlines.
• Capacity to process invoices, track payments and audit sales records with high accuracy.
• Ability for investigating and rectifying complex financial variances or customer billing disputes.
• Capability to learn new digital finance/sales tools and adjust to rapidly changing company transaction volumes.
• Proficiency in time management, organization and multi-tasking. 
• Solid skills in verbal and written communication, mathematics, problem solving, logical thinking, and teamwork. 
• Ability to work extended hours as necessary to meet monthly accounting deadlines and complete essential responsibilities.

Education & Experience:

• High school diploma or equivalent
• College level accounting classes or a degree in a related field preferred.
• Some Experience in bookkeeping/accounting

Compensation & Benefits:

• Competitive hourly wage based on experience, knowledge, skills and abilities
• Overtime starting at 40 Hours
• Annual company and location bonuses
• Medical/Dental/ Vision Coverage
• Health Savings Plan
• Life and Disability Insurances
• AFLAC
• Flexible Spending Account
• 401K Match and Profit Sharing
• 96 hours of accrued PTO
• 32 hours of Holiday PTO
• Six (6) Paid Holidays 
• Bereavement Pay
• Wellness Plan
• Company Uniforms