What are the responsibilities and job description for the Fiscal Officer position at Kanabec County?
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Job Summary
The Fiscal Officer is responsible for accounting duties, completing the quarterly and annual reports, general billing for the agency and performs related work as assigned.
Qualifications
- Associates Degree in Accounting or equivalent
- 4 years account experience
- Pass Background Study
Knowledge, Skills and Abilities
- Knowledge and understanding of general and governmental accounting principles.
- Thorough knowledge of agency programs, policies and procedures.
- Knowledge of computer and software, i.e., QuickBooks, Excel, Microsoft, Word, IFS, SSIS, MMIS, MAXIS, etc.
- Knowledge of office equipment, i.e., copy machine, fax machine, scanning equipment, etc.
- Knowledge of the MAXIS/MMIS data information system.
- Ability to work in fast paced setting.
- Ability to meet deadlines.
- Ability to communicate effectively with a wide range of individuals and professionals. both verbally and in written form.
- Ability to accurately enter data in computer base systems.
- Ability to make decisions based on procedures and regulations.
- Ability to act independently under supervision.
- Ability to work efficiently under pressure.
- Have extensive attention to detail.
Some Examples of Essential Duties
80 % Fiscal Program
Reporting
- Determines which expenditures are allowable under federal and state guidelines to be included on the quarterly and annual reports.
- Computes and compiles state required fiscal reports on a quarterly and annual basis.
- After completion, reports are given to the Fiscal Supervisor for verification and final approval.
- Provides reports for other agency workers based upon their request.
Accounting
- Posts receipts and journal entries to the journal on a monthly basis.
- Proper coding of receipts and journal entries so that funds are receipted into the correct program area.
- On a daily basis prepares a deposit of funds received and delivers to the county Auditor’s office.
- Backup processor of the Social Welfare Fund. This includes proper receipting to client accounts and accurate disbursements to vendors.
- Backup processor for the disbursements of maintenance grants, administrative payments and social service vendor payments.
- Responsible for entering MEC2 new providers and provider renewal information into the ME2 Pro.
- Backup for payment of MEC2 vouchers.
- Lead accounting worker in implementation of new MEC2 processes i.e. MEC2 PRO.
Billing
- Performs the billing and collection of fees relating to Family Services.
- Performs all Medical Assistance and third party reimbursement billings for MA Waiver, Rule 5 Foster Care, mental health services, and Targeted Case Management.
- Reconciliation of remittance advice from MN-ITS billing system.
- Troubleshoots billing issues, and resubmits claims as necessary.
- Resolves issues with payments that have been denied.
- Responsible for setting up and researching new billing areas.
Collections
- Receipts all Revenue Recapture payments and maintains correct balances at the Department of Revenue.
20% Administrative Duties
- Posts MAXIS payments and makes claim adjustments requested by Financial Workers.
- Maintains security of EBT card stock and assures adequate supply of EBT cards.
- Assists in compiling monthly board reports
- Assists in preparation of budget
- Assists with State audit on an annual basis.
- Other duties as assigned.
Competencies Common to All County Positions
- Develop, maintain a thorough working knowledge of, and comply with all departmental and applicable County policies and procedures.
- Demonstrate regular and reliable attendance and punctuality.
- Demonstrate by personal example the qualities inherent in public service, excellence, and integrity expected from all staff.
- Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
- Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities.
- Represent Kanabec County in a professional manner to the public, outside contacts and constituencies.
Kanabec County offers a comprehensive benefits package, including: Group Health Insurance through union, Dental Insurance, Vision Insurance, Life Insurance, Flexible Spending Accounts (health care and dependent care), Long Term Disability, Short Term Disability, Accident Insurance, Group Hospital Insurance, Critical Illness Insurance, PTO (vacation, sick, personal leave), 12 paid holidays, Deferred Compensation Plans, Public Employee Retirement Association (PERA), and Employee Assistance Program (EAP).
To view the available insurance and benefit options, click here.