Office Assistant

Summary: We are seeking a Bi-Lingual Office Assistant to join our team. The ideal candidate will be responsible for handling administrative tasks and providing support to ensure efficient operation of the office in a manufacturing setting. The Office Assistant will help support multiple departments to ensure smooth operations. Schedule is Monday- Friday and some Saturdays, 7:00am- 3:30pm.

Essential Duties and Responsibilities:

• Answer and direct incoming phone calls; assist callers or take accurate messages for the appropriate individual
• Greet and direct walk-in customers and vendors in a pleasant, respectful, and professional manner
• Assist with data entry, report preparation, and general administrative tasks
• Order and maintain office and plant supplies as needed
• Assist with new hire and transfer onboarding by helping employees complete required paperwork, conducting plant orientations, and submitting all documentation to HR and/or Payroll in a timely manner
• Submit disciplinary documentation and personnel changes to the appropriate HR and/or Payroll contacts
• Serve as a professional, approachable resource for employees by addressing general questions and escalating issues to the Regional HR Generalist or Payroll as appropriate, ensuring closed-loop communication
• Maintain a clean, organized office area; assist with organization within the plant as needed
• Assist with plant payroll data entry and ensure accurate and timely submission
• Assist employees with submitting PTO requests and related inquiries
• Maintain digital and paper employee files; assist with complaint and injury reporting, attendance tracking, point entry, and payroll corrections
• Administer and uphold safety standards
• Perform other duties as assigned
• Previous experience in a manufacturing/production environment.

This list of duties is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that senior management may deem necessary.

Qualifications/Skills:

• 1 year previous experience as an Office Assistant or other administrative role preferred
• Demonstrated proficiency in MS Office products (MS Outlook and MS Excel, are required)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• Bilingual (English/Spanish) is required. Candidates must be able to communicate effectively in both languages, verbally and in writing.

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Language:

• Spanish (Required)

Work Location: In person

Salary : $19 - $23