Procurement Officer

Procurement Officer

Reports to: Corporate Officers

Supervises: Procurement Coordinator

PRIME DIRECTIVE

To lead and manage procurement activities across Kalyan Hospitality's portfolio, ensuring the cost-effective, timely, and accurate acquisition of goods, materials, furnishings, equipment, and operating supplies. Responsible for vendor sourcing, competitive pricing, procurement controls, purchasing coordination, and the development of strategic purchasing relationships that support hotel operations, renovations, and new construction.

ESSENTIAL FUNCTIONS

• Manage procurement activities for new construction, renovations, FF&E, and hotel operating purchases.


• Collaborate with Operations, Design, Construction, and Project Management teams to identify purchasing requirements, specifications, quantities, and delivery schedules.


• Develop and maintain relationships with approved product vendors and suppliers.


• Negotiate competitive pricing, volume discounts, purchasing agreements, and favorable terms across the hotel portfolio.


• Evaluate purchasing opportunities to maximize cost savings while maintaining brand standards and product quality.


• Review and oversee procurement requirements outlined in Property Improvement Plans (PIPs), ensuring all required materials, furnishings, fixtures, and equipment are identified and accurately reflected in vendor quotations. Evaluate quotations for completeness, pricing accuracy, compliance with brand specifications, and alignment with project budgets prior to submission for approval.


• Review material takeoffs, product specifications, and quantities to ensure purchasing accuracy.


• Obtain competitive quotations and evaluate pricing against budgets, previous purchases, and established vendor agreements.


• Coordinate purchasing decisions with appropriate department leadership and obtain required approvals.


• Oversee procurement timelines and proactively identify potential material shortages, lead-time concerns, and delivery delays.


• Ensure purchased products meet applicable Marriott, Hilton, IHG, and other brand requirements.


• Develop and maintain purchasing procedures, internal controls, and procurement documentation standards.


• Monitor purchasing trends, vendor performance, pricing discrepancies, and opportunities for improved efficiency.


• Coordinate with Accounting to resolve purchasing discrepancies and support accurate financial reporting.


• Oversee the Procurement Coordinator, ensuring purchasing activities are completed accurately and on schedule.


• Prepare procurement reports identifying purchasing activity, cost-saving opportunities, outstanding commitments, and potential project concerns.

REQUIRED QUALIFICATIONS

• Minimum 5 years of purchasing or procurement experience within the hotel or hospitality industry.


• Experience with hotel operating supplies, FF&E, renovations, or new hotel development.


• Working knowledge of major hotel brand standards and purchasing requirements.


• Demonstrated experience in vendor negotiations, competitive bidding, and purchasing agreements.


• Strong financial acumen, including the ability to evaluate pricing, budgets, and purchasing costs.


• Experience coordinating multiple projects or properties simultaneously.


• Strong organizational, analytical, communication, and problem-solving skills.


• Proficiency in Microsoft Excel and purchasing or procurement management systems.


• Ability to read and interpret construction drawings, material schedules, and product specifications.