What are the responsibilities and job description for the Project Assistant (Temporary) position at Kalderos?
About Us
At Kalderos, we are building unifying technologies that bring transparency, trust, and equity to the entire healthcare community with a focus on pharmaceutical pricing. Our success is measured when we can empower all of healthcare to focus more on improving the health of people.
That success is driven by Kalderos' greatest asset, our people. Our team thrives on the problems that we solve, is driven to innovate, and thrives on the feedback of their peers. Our team is passionate about what they do, and we are looking for people to join our company and our mission.
That's where you come in! We are seeking a highly organized and detail-oriented Project Assistant to support our project team in all administrative and logistical aspects. The ideal candidate will be a proactive problem-solver with excellent communication skills and the ability to manage multiple tasks simultaneously in a fast-paced environment. The Project Assistant will play a key role in ensuring the smooth execution of projects from initiation to completion. This is a temporary role to support customer implementation efforts through the end of the year.
What You'll Do:
Administrative Support: Provide comprehensive administrative support to the project and implementation team, including scheduling meetings, preparing meeting agendas and minutes, and managing calendars.
Documentation and Reporting: Assist in the preparation, management, and maintenance of project documentation, including project plans, reports, presentations, and status updates. Ensure all documents are accurate and up-to-date.
Communication: Serve as a central point of contact for internal and external project stakeholders. Draft and distribute project-related correspondence and communications.
Task Coordination: Help monitor project timelines and track key milestones and deliverables. Follow up with team members to ensure tasks are completed on schedule.
Budget Support: Assist in tracking project expenses and maintaining a record of budget utilization.
Research: Conduct research as needed to support project goals and objectives.
Logistics: Coordinate logistics for project-related activities, such as workshops, events, and travel arrangements for the project team.
Data Management: Maintain project databases and filing systems, ensuring all information is organized and easily accessible.
Problem-Solving: Proactively identify potential issues or risks and escalate them as needed. Contribute to finding solutions to project challenges.
What You'll Bring:
This is a temporary, hybrid role based out of Boston, MA or Chicago, IL. We are anticipating approximately 40 hours/week for 3 months.
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What It's Like Working Here
We know that job postings can be intimidating, and research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks tend to only apply when they check every box. We encourage you to apply if you think you may be a fit and give us both a chance to find out!
Kalderos is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.
Privacy notice for California job applicants.
Kalderos participates in E-Verify.
At Kalderos, we are building unifying technologies that bring transparency, trust, and equity to the entire healthcare community with a focus on pharmaceutical pricing. Our success is measured when we can empower all of healthcare to focus more on improving the health of people.
That success is driven by Kalderos' greatest asset, our people. Our team thrives on the problems that we solve, is driven to innovate, and thrives on the feedback of their peers. Our team is passionate about what they do, and we are looking for people to join our company and our mission.
That's where you come in! We are seeking a highly organized and detail-oriented Project Assistant to support our project team in all administrative and logistical aspects. The ideal candidate will be a proactive problem-solver with excellent communication skills and the ability to manage multiple tasks simultaneously in a fast-paced environment. The Project Assistant will play a key role in ensuring the smooth execution of projects from initiation to completion. This is a temporary role to support customer implementation efforts through the end of the year.
What You'll Do:
Administrative Support: Provide comprehensive administrative support to the project and implementation team, including scheduling meetings, preparing meeting agendas and minutes, and managing calendars.
Documentation and Reporting: Assist in the preparation, management, and maintenance of project documentation, including project plans, reports, presentations, and status updates. Ensure all documents are accurate and up-to-date.
Communication: Serve as a central point of contact for internal and external project stakeholders. Draft and distribute project-related correspondence and communications.
Task Coordination: Help monitor project timelines and track key milestones and deliverables. Follow up with team members to ensure tasks are completed on schedule.
Budget Support: Assist in tracking project expenses and maintaining a record of budget utilization.
Research: Conduct research as needed to support project goals and objectives.
Logistics: Coordinate logistics for project-related activities, such as workshops, events, and travel arrangements for the project team.
Data Management: Maintain project databases and filing systems, ensuring all information is organized and easily accessible.
Problem-Solving: Proactively identify potential issues or risks and escalate them as needed. Contribute to finding solutions to project challenges.
What You'll Bring:
- 3-5 years of experience in an administrative or project support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, Jira).
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Problem-solving attitude and ability to thrive under pressure.
- Proactive and self-motivated.
- Reliable and dependable.
- Flexible and adaptable to changing project needs.
- A strong communicator with great interpersonal skills.
This is a temporary, hybrid role based out of Boston, MA or Chicago, IL. We are anticipating approximately 40 hours/week for 3 months.
____________________________________________________________________________________________
What It's Like Working Here
- We thrive on collaboration, because we believe that we can only put our best work into the world when we work together to solve problems.
- We empower each other and believe in ensuring all voices are heard.
- We know the importance of feedback in individual and organizational growth and development, which is why we've embedded it into our practice and culture.
- We're curious and go deep. Our slack channels are filled throughout the day with insightful articles, discussions around our industry, healthcare, and anything else that interests our team!
We know that job postings can be intimidating, and research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other marginalized folks tend to only apply when they check every box. We encourage you to apply if you think you may be a fit and give us both a chance to find out!
Kalderos is proud to be an equal opportunity workplace. We are committed to equal opportunity regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.
Privacy notice for California job applicants.
Kalderos participates in E-Verify.
Salary : $30 - $35