Executive Assistant

General Description

The Kalamazoo Gospel Ministries is a privately funded 501(c)3 non-profit, evangelical Christian ministry. Our designated purpose is religious, and we are a Christ-centered ministry which is dedicated to sharing the Gospel and helping the homeless and impoverished. We consider every position to be essential in the fulfillment of our ministry and statement of purpose. As such, each employee must have a relationship with Jesus Christ as their personal Savior and Lord.

Essential Functions

• As a member of staff, uphold, promote, and encourage, in word and deed, desired organizational culture and values; purposefully seek to establish and maintain a culture that is based on grace that affirms and advances KGM’s vision and purpose.
• Provide professional, administrative support to the President & CEO.
• Duties include general clerical, receptionist and project management related work, including proofreading and editing, as needed.
• Answer telephone calls providing accurate information using appropriate resources, if needed.
• Receiving and directing guests and visitors.
• Track action items for the President & CEO and key ministry projects; ensure follow-up is completed.
• Support event planning: internal and external meetings, ministry events, and donor functions.
• Schedule and maintain appointments for the President & CEO.
• Maintain a hard copy and electronic filing system.
• Set up and coordinate meetings and conferences as required.
• Assist in preparing board of director packets, agendas, minutes and meals. Maintain board records and update as needed.
• Prepare and/or modify written materials and presentations at the direction of the President & CEO.
• Manage CEO’s contacts and calendar, including scheduling travel and booking lodging.
• Distribute electronic correspondence as required, taking dictation, taking minutes for meetings, organizing file systems.
• Order supplies for the office as needed.
• Assist with document retention policies and procedure compliance.
• Other duties as assigned by the President & CEO.
  
  

Knowledge, Skills, And Abilities Required

• Highly ethical with the ability to make smart, timely decisions.
• Ability to construct written correspondence, which is clear, concise, and professional.
• Ability to communicate extremely well both orally and in writing.
• Ability to maintain a high level of accuracy in preparing and entering information.
• Ability to multitask and track the progress of multiple projects and/or rapidly changing priorities.
• Ability to maintain a high level of confidentiality.
• Ability to handle difficult clients with firm grace.
• Excellent organizational skills, problem-solving skills, and anticipatory thinking.
• Ability to work independently with minimal supervision.
  
  

Personal Attributes And Values

• Have a personal relationship with the Lord Jesus Christ and a desire to serve Him.
• Be a consistent witness for Jesus Christ.
• Exhibit spiritual maturity as defined by evangelical biblical standards and in accordance with the employee handbook.
• Have a heart of compassion and caring toward the homeless and hurting and passion about ministering life transformation in an urban setting.
• Demonstrates a courteous and Christ-like manner with internal and external partners.
• Highly ethical with the ability to make smart, rapid decisions; demonstrates excellent integrity.
• Flexible, cooperative spirit.
• Ability to construct written correspondence, which is clear, concise, and professional.
• Posses and promote a drug and nicotine free lifestyle.
  
  

Working Conditions/Physical Factors

• Position will predominately require individuals to work in a typical office environment.
  
  

Equipment/Tools Used

• Computer.
• Phone.
• Copier/Scanner.
• Proficient use of Microsoft Office 365 suite.
• Specific KGM Software, after training provided (Donor Perfect, Delivra, Mission Tracker, etc.).
  
  

Education/Experience

• Minimum Requirements: 3-5 years of administrative experience, ideally supporting senior leadership, with a high school diploma or GED.
• Preferred: Associate’s degree in business administration, office management, communications, or related field. Familiarity with Christian ministry environments and alignment with organizational mission preferred.
  
  

“But in your hearts revere Christ as Lord. Always be prepared to give an answer to everyone who asks you to

give the reason for the hope that you have. But does this with gentleness and respect.” – 1 Peter 3:15 (NIV)