What are the responsibilities and job description for the Staffing Coordinator position at Kaiser Permanente?
Job Summary:
Works under the direction of the Department Administrator and ensures the coordination of the Master Schedule for the department personnel and the various staffing/payroll projects. Creates and develops the Medical Master Schedule by matching the needs of the individual departments to the number of staff employed. Other duties include: researching staffing schedule complaints, assuring time is appropriately recorded on schedule, and participating in related special projects.
Essential Responsibilities:
- Calculates the daily staffing needs for each department.
- Creates schedules to be copied, distributed and revised.
- Coordinates daily staffing of departments including replacement of personnel due to earned time off, leave of absence, personal time off, compassionate leave plus extra needs of each individual department according to special circumstances.
- Many contractual decisions are made on a daily basis.
- Processes all requests for time off, including ETO, LOA, PTO, ESL, etc.
- Determines whether time off can be granted depending upon ability to replace and department guidelines.
- Ensures the Staffing and Payroll Office staff adhere to all union agreements.
- Addresses questions or problems of staff, management and union in regards to Staffing and/or Payroll issues Notifies the Department of sick leave accounts.
- Provides information regarding appropriate mode of discipline in accordance with organizational policies and procedures and union contracts.
- Monitors issued disciplines to ensure appropriateness and timeliness.
- Arranges transfer dates for incoming and outgoing staff.
- Facilitates New Hire In-service training for new staff members when Department Administrator is unavailable.
- Transcribes taped conversations between employees, supervisors and clinic staffing personnel.
- Notifies Personnel and DAs when new or transfer employees have passed their probation.
- Authorizes and offers overtime as instructed by Department Administrator as necessary for the efficiency of business operations.
Qualifications:
Basic Qualifications:
Experience
- Minimum two (2) years clerical experience
Education
- High School Diploma or General Education Development (GED) required.
License, Certification, Registration
- N/A
Additional Requirements:
- Must be able to work in a Labor-Management Partnership environment.
Preferred Qualifications:
- Payroll experience preferred.
- Computer experience preferred.
- Comprehensive knowledge of local union contracts.
- Associate in Arts degree or related college background preferred.
Notes:
- 2-4 shifts per week availability,
- Day: 0515-1345; Eve: 1330-2359
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